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Board of Education
Past Minutes
Tuesday, April 8, 2008
Present: Pat Pithey, Pastor Jule, Jody Friskop, Cindy Smith, Natalie Haagenson, Ivy Schultz, Darcy Meide and Jeff Olson
Devotions were given by Natalie.
Budget Update:
Confirmation curriculum should be around $350.
Visioning Process Update:
Will be held on Thursday, April 17th. The boards and committees are encouraged to attend. On Sunday, April 27th at 10 a.m., there will be an informal meeting going over the visioning process. All Bethel members are welcome to attend.
COMMITTEE UPDATES:
Sunday School:
There will be registration for Sunday School. The coordinators have a list of teachers that have already committed to teaching next year. Adjustments in the music schedules are being made. They have looked at the handbook for possible changes to be made with the Sunday School grade requirements. The idea of no Sunday School for grades 7th, 8th and 9th grade was discussed. We talked about the Akaloo program. The 6th grade likes the Akaloo lessons and discussions but they do not like the book. The 5th grade is not using the Akaloo program. The younger grades seemed to like Akaloo. We talked about postcards being sent to children who have registered for Sunday School but do not show up. Laura, Julie and Ivy are looking for a larger room. Natalie will write up a request for the Board of Property and Management dealing with this matter.
Confirmation:
They will be ordering confirmation stoles. On April 30th there will be a confirmation party. On May 4th, sixteen youth will be confirmed at Bethel. The scrapbooks will be assembled on April 10th at 6:30. The confirmation retreat at Red Willow went well. An appreciation gathering for the guide leaders will be held at Prante’s. Cheesecake will be ordered.
Youth Activities:
Vacation Bible School will be "Power Lab" and will be held in June. Jay Erickson is still checking on a few things for the youth room. Possible future events: Gymnastic event, Drive-in on June 11th, Valley Fair on May 31st, camping trips for the junior and senior high, Valley Scare in October, Bagg Farm and Bonanzaville. Bob is looking for graduation gifts to give to our seniors in May. There was discussion on where to have the senior recognition brunch. We will try to organize it in the Centennial Hall.
Adult Education: Cindy, Steph Beyer and Pat met to bounce ideas around for the adult education at Bethel.
March 4, 2008
Attendance: Natalie Haagenson, Jeff Olson, Darcy Meide, Suzanne Pehl, Cindy Smith, Pat Pithey, Pastor Jule’.
Devotion – (Pat) The Global Village
Youth Act Committee:
Basketball Tournament – raised $600 approximately; Could have used a few more bodies to assist.
Mar 12: Mtg w/ students regarding the 30 hour famine – 20 youth participating
Mar 16: Family Feud night
Apr 13: Sponsorship Sunday for VBS
Apr 27: Peer Ministry Installation
May 11: Last Sunday School
May 18: Youth led service / Graduation Sunday
Jun 1: Valley Fair Family event
Jun 2-5: VBS
Jun 11: Drive Inn / Car show
Jun 15-20: 4th,5th,6th grade Red Willow Bible camp
July: Jr high camping trip (overnight)
Aug: Sr high trip (4 day)
Summer ’09 – planning New Orleans trip
Sunday School Committee:
Fire Alarm awareness / training / drill this spring (wx / planning)
March SS Teacher Appreciation Breakfast (9:00 – 10:00)
Registration and planning has begun for 2008 school season
Confirmation Committee:
Last committee mtg – Jan 13th
Confirmation Sunday – May 4th
March 30 – mtg to discuss curriculum renewal
Mar 7-9 – Confirmation Retreat
July – decision time for Here We Stand
Adult Education:
Beth Moore – Learning to Love Well – in progress
Committee Mtg – Mar 19 @ 4:30 for planning session
Small Group Ministry as part of the vision of Adult Ed offerings
Upcoming Mtg for all board / committee members on Mar 15 – Bethel Visioning
Next Meeting – Monday April 8 @ 5:30
February 5, 2008
Attendance: Pat Pithey, Jeff Olson, Jody Friskop, Cindy Smith, Natalie Haagenson, Pastor Jule’ and Suzanne Pehl.
Devotions were given by Pastor Jule’. Pat will be doing the devotions in March.
Last month’s minutes were approved by Jeff and seconded by Natalie. Each month’s minutes will be e-mailed to all board members and also to Sandy Bedford. A copy is to be brought to the next meeting for approval.
Lenten meal-Our board will be preparing the meal on February 20th. The meal is at 5:15 and the worship service is at 6:30. We are all asked to help. Try to be at the church by 4p.m. to help make sandwiches, heat up the soup, cut bars and for general setup.
Youth Committee
Jeff, Pastor Jule’ and Josh have been helping out with Here We Are by being there (8:15-9:00 ).
The ad for the Youth Activities Coordinator was put in the Wahpeton Daily News and the Fargo Forum. We have two applications for this position. Pastor Jule’ is hoping to start the interviews this week.
We have a $700 budget for the youth room. We still need carpet and additional fabric for the ceiling. Suzanne will check with Sandy to see where the basketball fundraising money will be allocated. Perhaps we could use some of this money to help with the room remodeling expenses.
All food expenses will now be put into the confirmation expense account.
The new pop machine will soon be here.
There will be a ski trip to Andes on February 18th. Other possible activities for the youth- a drive in event, gymnastic event, Passion Play in Arden Hills and swimming at NDSCS.
Sunday school Committee
We approved the breakfast for the Sunday school teachers on March 9th from 9-10a.m. Our board members are encouraged to help serve this event. The congregation will be asked to help provide food donations.
On February 17th there will be Sunday school. Some of the classes might have to be combined due to teachers being gone for the long holiday weekend.
We plan to review the memory work required for our students.
Adult Education Committee
Pam Quamme has requested a Sunday morning Beth Moore bible study. Ginny Buck will be helping her organize the bible study which is to start on February 17th. Cindy will be calling Pam to offer help with advertising or whatever else she might need help with.
Steph Beyer will be asked to be on the Adult Education committee. There is no conflict of interest with her other position in the church.
Confirmation Committee
Bob asked the endowment fund for confirmation retreat money.
He will be calling the mentors and mentees to see how things are going for each of them.
We talked about renewing the Here We Stand website for confirmation. The cost is $200/year. This is a student website.
There will be a confirmation retreat at Red Willow March 7-9th.
Pastor Jule’ wants everyone to practice praying out loud. The more we say our prayers out loud, the more comfortable we will become praying.
Next board meeting will be Tuesday, March 4th at 5:30.
Submitted by Secretary,
Jody Friskop
January 8, 2008
Attendance: Jeff Olson, Suzanne Pehl, Bob Caranicas, Natalie Haagenson, Pastor Jule’, Pat Pithey, Jody Friskop, Jay Erickson
Old Business:
Staff updates and Job Descriptions update:
We reviewed the Bethel coordinator positions. Corrections were made. New sheets with the corrected information will be sent to everyone from Jule’. Right now, we are solid on our Sunday School coordinators. The adult education coordinator is in limbo. It is a volunteer position at this point. We need to hire a youth coordinator. Jeff will be making up the ad for the job posting. The ad will be placed in the Fargo Forum, Wahpeton Daily News and in the church bulletin and Beacon. Ivy Schulz has re-applied for this job she once held. Pam Hendrickson will be working with our senior high group thru January.
Event Recaps:
The Christmas program went well. The sledding event was well attended and a lot of fun!!
New Business:
SS Committee Update
They will be meeting on Thursday, January 10, 2008.
Confirmation Update
They will be meeting on Sunday, January 13, 2008.
Youth Activities Update
They met last week and will be meeting again on Tuesday, January 15, 2008
Adult Ed Update
A Sunday morning Bible study was discussed. Pastor Jule’ has some great resources that can be used. Perhaps a book/video Bible Study would work well.
We tried coming up with names of possible Bible study leaders.
The Board orientation will be held on Saturday, January 19th at 9:30a.m. New board members are encouraged to attend.
Next Board Meeting - Tuesday, February 5th at 5:30
Jody Friskop
Secretary
December 6, 2007
Attendance: Pastor Jule’,Bob Caranicas, Pat Pithey, Natalie Haagenson, Cindy Smith, Jody Friskop, Jeff Olson, Suzanne Pehl
Old Business:
Committee updates
a. People working on the Xmas program are doing a great job. Sue Hendrickson has volunteered to make 400 cookies for the snacks after the program. Presents have been purchased for the teachers.
b. Youth Activities – $ 600 was made for the youth at the basketball tournament held in November. Bethel worked 2 floors at $300 each.
On December 9th from 2-4 there will be sledding at Chahinkapa Park.
Hot chocolate, cider and cookies will be served. On January 24th there will be a skiing event at Ande’s.
c. Adult education has not met.
New Business:
Co-coordinator Job Description Revision – sheets were handed out with job descriptions for the Adult Education, Bethel Confirmation and Sunday School
Coordinators. The board is encouraged to look over the job descriptions.
a. Bob will be taking over some of Ivy’s responsibilities. Bob will coordinate Adult Education. Cindy is the committee chair.
b. Peer Ministry continues with Brenda Rick and Naomi Braun.
c. Senior High Ministry needs a leader. About 15-20 kids would be attending their get togethers.
d. Jule’ showed us DVDs available on a trial bases. The cost would be $229.89.
Adopt a highway
a. No longer a confirmation requirement because of the potential danger
along the highway. Board of Outreach will be contacted and will decide
whether they want to renew this 3 year contract.
Our budget was approved.
Next board Mtg- Tuesday January 8th
November 6, 2007
Attendance: Pastor Jule’, Natalie Haagenson, Bob Caranicas, Jeff Olson, Cindy Smith, Pat Pithey.
Old Business:
Budget
a. Need to account for confirmation food income/expense; can be net on budget – just need tracking for future planning.
b. Actual 2008 net expense s/b $450
c. Validate 2007 confirmation curriculum expenditure – may be a non-cost based on 2 years for the cost of 1 promotion.
d. Youth Activities (Confirmation item F to be moved to Youth)
New Business
Fire Drill: 2008 Plans/policy to be put on paper; spring drill and again in fall ’08.
Sunday School Update:
a. Attendance high for 1 week is 147; est. avg. of 120
b. Christmas program in the works
c. Jr. High will be viewing video "Saved" on Nov 18
d. Books for Believing – donation of new, used, old books for Africa
Confirmation Update
e. Going well
f. Meals are going great – 4 moms are assisting
g. With Nov 7 confirm, 3rd grade bibles – could use one add’l adult
Youth Activities Update:
h. Working B-Ball Tourney Nov 18 (Sat)
i. In Ivy’s absence, Bob C. is providing stopgap; need to add payroll hrs. for him. Board motioned 10 hrs. per week equivalent for youth, in addition to his current 7 for confirmation. Unanimous Approval
j. Halloween Trunk r’ Treat – had 8 cars – great time.
Adult Ed Update:
k. Discussing some programs, plans and participants
l. Cindy to contact some perspective com members to replace Lisa O.
Next Board Mtg - Thursday Dec 6 @ 5:30
Agenda: Committee Updates; Budget; Review/Revise Job Descriptions for Coordinator Roles.
October 2, 2007
Attendance: Pastor Jule’, Natalie Haagenson, Jeff Olson, Darcy Meide, Ivy Shultz, Jesse Stiller. Absent: Cindy Smith
Opening Devotion: Pastor Jule’
Old Business
A. Special Congregation Meeting update (Sept 30) Heating system proposal passed. Converting from steam to a new hot water system, $50,000.
B. Board communication model:
Minutes and meeting agenda to board and Pastors.
Meeting is open / invitation to all; however, the coordinators and non-board committee members are not expected to attend in the interest of best utilizing their time on committee items. Committee Chairs to be the communication conduit from board to committee and committee to board.
C. Board / Committee Staffing
Some confusion between Board Committee appointments / invitations and Nominating Committee. By-Law change growing pain. Committee Chairs to visit with pool and align positions w/ individuals desire to serve.
Elections for Board members – Jeff Olson need to be on the ballot, Josh L not as Josh has expressed desire to be on committee(s) rather than board.
Nominating Comm has submitted Jody Friskop and Suzanne Pehl to fill the 2 open board positions. Thank you to Nominating Committee – excellent selections and Welcome to Jody and Suzanne – excited to have them join our board.
D. Budget Preparation
Conf retreat – funds from endowment board; will show expense on budget and line item income specifically as funds need to be requested annually.
Sunday school curriculum over budget; anticipate approx $200 refund
Third grade bibles ordered. For 2008, plan for 20 @ $30. Edition closed out, order was sourced from multiple distributors. Will look to defray cost of bibles for 2008 (sponsorship or other)
Confirmation curriculum cost, need to validate.
Peer Ministry was not included in 2007 budget – add to 2008 line item.
Sunday School Committee will add line items: Library, VBS
Youth Activities Committee will add line items: Peer Ministry and Graduation event and Youth Room.
Confirmation meals – track expense and contributions from students
rather than ‘net expense’.
2. New Business
Staff – Ivy Schulz resigning as Youth Coordinator. Family is moving to Duluth. On half of the Board – Thank for passion, service and a job well done.
Sunday School Report:
a. Great attendance – approx 140
b. Sunday School room temps. Will discuss w/ Board of Prop pending heating system direction
c. Have begun Christmas Program planning.
Confirmation Report:
d. Great attendance – 55 out of 56; however 2 new students attend = 57!
Youth Activities Report:
e. Trunk er Treat discussion
Adult Ed Report (tabled)
Action Items:
Pat to update template and forward to board / including historical comparative
Committee Chairs to review and provide update projections
Committee Chairs – please keep details of projections by line item (units, cost per) for future understanding and planning
Pat to discuss w/ Sandy confirmation meals, track breakout of expenditures and contributions: may report net expenditure (would be helpful for future plan to have both)
Pat to validate conf curriculum exp w/ Sandy
Pat to share board communication flow model w/ Sandy
Pat to update nominating committee on Jeff O.and Josh L.
NEXT MEETING: Tuesday November 6 @ 5:30
September 4, 2007
Transition/Roles
a. Nominating Committee searching for two (secy/treas) - see attached spreadsheet
Background checks will be needed for all interacting w/youth.
b. Sunday School coordinators have been completed
c. Pat – action item to research alternative sources
d. Budget item – cost of checks on board or general – to be discussed at PC
Budget
e. Bibles (3rd grade) Ivy able to get now at $18 per
f. Ivy to order 20 as in the budget to secure needs for this school year
g. Process – Pat will e-mail template & historical comparative; committees to submit back.
Committee Updates
Sunday School
a. Curriculum order (as discussed at August meeting)
b. Orientation for teachers Thursday evening, September 6 @ 7:00 pm
c. Approximately 30 teachers plus alternate pool
d. Need for two teachers for 4th grade
e. Sunday September 9 is Rally Sunday, Installation of Teachers/
Coordinators and pre-school welcome. Big Day!!Confirmation
f. Orientation – Wednesday September 5 and guide leader meeting
g. Nine guide leaders
h. Needs for hall monitoring and food serving/clean up support
i. Discussed a charge for meals @ $2 per night (suggested donation)
Youth Activities
j. Trunker Treat on Halloween in parking lot in lieu of games
k. Discussion of Club 52 concept for financial support
Adult Ed
l. Budget dollars available for materials as needed to start off
m. Initiatives in progress
Next Meeting – Tuesday October 2nd @ 5:30
May 8, 2007
First Joint Board Meeting – Education and Youth
Attendees: Bob, Ivy, Pastor Jule’, Jay Erickson, Jennifer Hoeft,
Darcy Meide, Tammy Kruger, Josh Nelson, Pat Pithey.
OLD BUSINESS:
Confirmation Sunday (May 6)
Went well.
For future reference – Railings on steps should be up for family
members to come forward.
Books – possibly add a couple of pages for families to add items
Statements of Faith book – place partials of statements rather than complete statement, in order to maintain some potentially sensitive information.
Seek parental involvement on Wed nite events; to assist and witness.
Sunday May 20:
Graduation Recognition: 8:45 Service w/ Brunch to follow
a. Rolls/Pastry and cut fruit, juice and coffee (Bob & Pat)
b. Estimate 22 x 70% x 5 per family = estimate of approx 75
c. Decorations to be done
Sunday School Year End:
d. Group events and carnival in the larger classrooms.
e. Ivy to call Lori P. on games
f. Junior High team will help
Youth-Led Worship: Pastor Jule’
Ditch Cleaning – (tabled due to water in ditches) – Need to schedule soon.
Youth Room renovations discussion:
Pool table sold for $250
Est of materials approx $1900
Other fund available of about $250
NEW BUSINESS:
Board Transition (tabled)
Next Mtg: June 12 @ Ivy Schulz Residence – (Pot Luck)
MARCH 13, 2007
Members Present: Kaycee Wickoren, Missy Klose, Pat Pithey, Jeff Olson, Cindy Smith, Ivy Schulz, Pastor Jule_ Ballinger
Members Absent: Linda Christianson, Natalie Haagenson, Bob Caranicas
Old Business:
1. Lenten Meals - going well with approximately 75 per night
Note: clean-up following meals - towels to go home for cleaning
New Business:
1. Confirmation May 6 - Service @ 12:30 p.m.
- no food served
- gifts cross/necklace
- flowers provided
2. Graduation Sunday 8:15 Service
- brunch between services (fruit/rolls)
- planning early service to accommodate other school’s graduations for those that are planning to attend
>- gifts key chains
3. Action Items:
- letters to confirmation students/families (Bob)
- letter/postcard for RSVP to graduation students (Pat)
- (check w/Sandy on last year’s format/postcards)
- mail mid-April w/RSVP returned by early May
4. Next meeting April 10 to assemble confirmation books
FEBRUARY 12, 2007
Members Present: Kaycee Wickoren, Natalie Haagenson, Missy Klose, Pat Pithey, Jeff Olson, Bob Caranicas, Ivy Schulz, Pastor Jule_ Ballinger
Members Absent: Linda Christianson, Cindy Smith
Spiritual Direction: Bob Caranicas
Minutes for the January meeting were not available.
Old Business:
1. Review of youth programs
2. Budget Review
3. Sunday School Attendance - Ivy will update monthly
New Business:
1. Lenten Suppers - Board of Ed to serve with the Board of Youth on February 28. Board of Ed to serve March 7 & 14. Will recruit recipients of camperships to help.
2. Discussion of confirmation events. A letter will be sent to parents of confirmands by February 28 requesting letters that will be placed in the confirmands scrapbooks.
3. Discussed assisting with the confirmation dinner in the park on May 2.
4. Adult Education - discussed various adult education possibilities including:
a. Sunday morning adult Akaloo, Bible study, or topic related study
b. Sunday morning gathering for parents of Sunday School children
c. Adult education on Wednesday evenings during confirmation
d. Senior high peer ministry
e. Small Groups
5. Summer Camps - Red Willow and Luther Crest.
Resolution: The Board of Ed supports and recognizes Red Willow Resort as our preferred summer camp destination. This resolution is based on a.) lower cost; b.) located within our synod. RWR has made strides to improve infrastructure and leadership to adequate or better levels.
6. A request was made by EaND Synod LYO for a donation to cover increased expenses. The increase was due to a fee increase by Castaway after LYO camping rates were quoted. Motion by Jeff and second by Kaycee to pay $50 to help defray the shortfall. Motion carried.
7. Next meeting will be Tuesday, March 13th at 5:30 p.m.
NOVEMBER 14, 2006
Members Present: Darcy Meide, Kaycee Wickoren, Ivy Schulz, Adonica Good, Jennifer Hoeft, Tammy Kruger, Bret Sheeley, Jesse Stiller, Jay Erickson, Bob Caranicas, Cindy Smith, Jeff Olson, Missy Klose, Natalie Haagenson
Christmas Program:
Board of Ed decided to have the preschool program December 17th at 9:30 a.m.; grades 1 - 6 will be at 4:30 p.m. The 5th grade class will be hosting the refreshments following the programs with the proceeds being donated to the Dahlberg family (Haagenson/Good).
Ivy purchased books to give to the Dahlberg family (Good/Hoeft).
Sunday School:
We would like to recognize the teachers with a gift around $3.00 each. Pens and ornaments were some of the suggestions that were given for these gifts.
Confirmation Update:
Confirmation is going well
9th grade retreat - $1,447 is budgeted for this. Hoping the interest from the Reuben Huss CD can be used to fund this retreat.
Activities:
Youth activity suggestions: concert at the Target Center, skiing at Andes Tower Hills, Wild hockey game
Activities for families and individuals: trip to the Mall of America for some shopping
30 Hour Famine - do we want to do this?
The Youth Room:
We need to make a concrete decision of what we want to do with the ceiling. Do we want to have one or not? Motion carried (Kruger/A. Caranicas) in favor for no ceiling.
Issues with the ping pong table, foosball table, and pool table - do we want to keep them?
Decided to keep pool table and have it resurfaced (Meide/Kruger).
The ping pong table and foosball table will be donated to the uptown youth center (Sheeley/Stiller).
Bethel Blasts
- December 1st
- December 15th
- January 5th
Budget for Board of Youth:
Looked at the budget for 2006 for Board of Ed
We need to make a detailed budget; we did this
Meeting adjourned by Darcy Meide and Jennifer Hoeft
OCTOBER 9, 2006
Members Present: Bob Caranicas, Ivy Schulz, Jeff Olson, Cindy Smith, Natalie Haagenson, KayCee Wickoren, Linda Christianson, Pat Pithey
Members Absent: Missy Klose
Spiritual Direction: Bob
Time of year to provide attention to Budget (balance of ‘06; develop ’07)
Pat to initiate and forward to board, provide to PC in December and revise in January if needed.
Old Business:
$17.50 per (approx $350)
New Business:
Next Meeting: November 14, 2006 (6:00 pm); joint meeting w/ Board of Youth
SEPTEMBER 14, 2006
Members Present: Pat Pithey, Missy Klose, Cindy Smith, Natalie Haagenson, Bob Caranicas, Ivy Schulz, Pastor Jule_
Members Absent: Jeff Olson, Linda Christianson, Kaycee Wickoren
The group shared highs and lows.
Old Business:
1. Sunday School - all teachers have been found; need preschool music teacher. The attendance was 103 for Rally Sunday.
New Business:
1. 3rd Grade Bibles - the Bibles will be presented to the 32 3rd graders on November 19th. Classes will be held November 1, 8 & 15. There are only 23 Bibles on hand. The Memorial Committee will help to purchase enough for this year. The hope is to offer this as an ongoing memorial item as a way of funding the Bibles.
2. Discussion was held on 3 year old Sunday School. There are a number of 3 year olds presently registered for Sunday School.
3. Confirmation - Substance Abuse Policy committee needs to be formed. Pat will write a recommendation for the board. Need to budget $1200 for 9th Grade Confirmation Retreat at Luther Crest in March 2007.
AUGUST 10, 2006
Members Present: Jeff Olson, Natalie Haagenson, Missy Klose, Ivy Schulz, Linda Christianson, Pastor Jule_
Members Absent: Cindy Smith, KayCee Wickoren
Minutes of the July meeting were approved.
Old Business:
1. Review By-Laws change. All support proposed direction.
New Business:
1. Sunday School:
a. Witness curriculum was returned
b. Another curriculum was discussed and decided on. Akaloo has five essential sections
discover the Bible
experiencing God
becoming a disciple
celebrating church
embracing the world
2. Book fair to run September 10 (Rally Sunday) thru September 17.
3. Confirmation (September 20) start date (18, 22 and 20) for 7th, 8th & 9th grades
a. Meals continue to be a draw and will continue
4. Discussion of classrooms 3 & 4 to be transitioned into ‘art’ rooms for projects.
5. Next board meeting Thursday, September 14.
JULY 11, 2006
Members Present: Jeff Olson, Cindy Smith, Natalie Haagenson, Missy Klose, Ivy Schulz
Members Absent: Pat Pithey, Linda Christianson, KayCee Wickoran
Minutes of last month’s meeting were approved as read (Natalie/Jeff).
Old Business:
1. Pastor Jule_ ’s first Sunday will be July 16, 2006.
2. Curriculum: Jeff and Natalie attended the meeting on June 27.
Witness, Akaloo, Firelight, Life Together were the curriculum discussed.
A motion was made to purchase Witness for one semester for cost of $1,425.37 (Cindy/Jeff)
Ivy will check out Akaloo program to see if it would work for the second semester.
A motion was made to purchase the music CD/DVD from Akaloo for $29.99 for the Sunday School music (Natalie/Cindy).
New Business:
1. Motion was made to have a book fair to raise money for curriculum (Natalie/Jeff).
2. The book fair is scheduled for Rally Sunday, September 10, 2006.
3. Sunday School sign-up sheet was reviewed and approved.
4. Fiesta follow-up scheduled for August 2, late afternoon with singing in the park optional.
5. Confirmation curriculum was put on hold until Pastor Jule_ has time to review it.
6. Ivy and Natalie will go thru the craft supplies.
Next meeting Tuesday, August 8, 2006 at 5:30 p.m.
JUNE 13, 2006
Members Present: Linda Christianson, Kaycee Wickoren, Jeff Olson, Natalie Haagenson, Cindy Smith, Missy Klose, Ivy Schulz, Bob Caranicas
Last month’s minutes approved (Missy/Kaycee).
Old Business:
1. Call Committee sent letter of call.
2. Sunday School: year end event needs to be changed for next year.
3. Graduation Brunch: went fine - fruit, danish, beverage.
4. Graduation Service: was a very nice service; next year take a survey to find out which service works better for the graduates and families.
New Business:
1. June 27: curriculum meeting for Sunday School and Confirmation in Fellowship Hall at 6:30 p.m. Supper will be provided.
2. By-Laws meeting scheduled for July 20 at 7:00 p.m. We received copies.
3. Substance Abuse Policy: Bob is working on writing of the policy and guidelines; hope to be in place before Christmas.
4. Vacation Bible School: attendance was 455 which is down a little from last year; went very well.
would like to have a Fiesta follow-up to recap what the children learned - maybe around the end of July on a Wednesday afternoon.
5. Curriculum for Adults: Ivy will research what is out there for different age groups.
Next meeting Tuesday, July 11, 2006 @ 5:30 p.m.
MAY 9, 2006
Members Present: Missy Klose, Ivy Schulz, Natalie Haagenson, Kaycee Wickoren, Pat Pithey
Members Absent: Jeff Olson, Cindy Smith
Old Business:
1. Sunday School Year End: 9:30 - 10:30 carnival/games (May 14)
2. Graduation Recognition: 2nd Service (May 21)
Anticipate 30 plus family (RSVP cards were 59 count tonight_
Extrapolate count to 120 (59 X 2)
Menu - fruit, rolls, juice
Gift - Board of Ed (key chains/compass)
Action Items:
Pat: Check w/Dawn on decorations
Check w/GFG on food
New Business:
1. Curriculum - to be discussed and planned this summer
2. Books - purchased 150 @ a discount (The Lutheran Faith Handbook)
3. Elite Fundraisers - discount cards - Board declined this approach
4. Substance Abuse Policy - need to be developed and reviewed by Boards of Ed, Youth, Planning Council and Executive Committee for formal approval
Next meeting: Tuesday, June 13 @ 5:30
Tuesday April 11, 2006
Attendance: Missy, Jeff, Natalie, Linda, Bob, Pat
Old Business:
Brief review of historical budget / spend of Ed Board (going back to 2000).
Currently near budget for church with summer approaching.
Confirmation:
9th grade confirmation letters have been arriving and will be putting books together. Bob presented a confirmation book to be reviewed and possibly purchased for next year (tabled).
April 19 – Bob to gather students’ Letters of Faith
April 25 – Book preparation (5:30 at church)
Missy will review and purchase necessary materials
May 3 – confirmation rehearsal
May 7 – Confirmation Sunday (12:30) (Likely Jeff to read the names)
Sunday School:
May 14 – carnival (need games, ideas, snacks and help!)
May 10 – curriculum review/planning mtg. (Ivy)
Graduation Recognition Sunday
RSVP postcard should go out next week (Pat)
May 20 (Saturday) food prep at church
Account w/ Mike Knutson (Pat)
May 21: congregational mtg between services; Recognition at late service followed with Graduation Lunch (pulled pork sand., potato salad, chips, marble cake)
Next Meeting: Tuesday, May 9 @ 5:30
JANUARY 10, 2006
Members Present: Lisa Bassingthwaite, Kaycee Wickoren, Natalie Haagenson, Ivy Schulz, Kathy Olson, Missy Klose, Linda Christianson, Pat Pithey, Jeff Olson
Visitors: Pastor Gary, Bob Caranicas
Minutes for the December meeting were approved (Kathy/Missy) as read.
Old Business:
1. Christmas Program: had a lot of very good comments about the program. People enjoyed the brunch between the two programs. Most teachers like to keep the program on Sunday mornings. Will discuss next year if we need to make any changes to the program. Ivy read a letter from Madeline Miller.
New Business:
1. Talked about budget cuts. Discussed that the Youth Ministry Team is only budgeted for six months and then the budget will be re-evaluated at that time.
2. Sunday Bible Study for 7th, 8th, 9th graders has a very low attendance. It was approved (Linda/Natalie) that Sunday Bible Study for the 7th, 8th 9th graders will be only twice a month starting in February. Bob C. And Judy Fleck will teach.
3. Sunday school teachers need help. Bob will announce at confirmation that each confirmation group needs to volunteer twice a year to help the teachers Sunday morning.
Next meeting will be Wednesday, February 15th at 5:30 p.m.
Melissa Klose
DECEMBER 13, 2005
Members Present: Kathy Olson, Dawn Knudsen, Missy Klose, Pat Pithey, Lisa Bassingthwaite, Ivy Schulz
New Members: Kaycee Wickoren, Natalie Haagenson
Minutes of the November meeting were approved (Kathy/Missy) as read.
Old Business:
1. Sunday School is going well; preschool is enjoying the new curriculum.
2. We will be cutting some things in the 2006 budget.
New Business:
1. Christmas program is going well so far.
2. Lisa will write the annual report.
3. Dedicated accounts monies were discussed. It was agreed to use the book fair money and congregational brunch money to help with the confirmation suppers.
4. It was approved (Kathy/Missy) to have the Board of Education pay for the tableclothes used for the Christmas Program Brunch.
Lisa Bassingthwaite
October 11, 2005
1. Sunday School:
a. Guest Visit / Speaker from Anne Carlson School on Sept 9th, was well received.
Will continue to look for opportunities for visitor / guest speakers.
b. August attendance has been good – averaging about 120 students.
c. Christmas Program – December 11
Program will be during both services. (Changed from 10:45 / 2:00)
Brunch to be turned over to the Youth – San Antonio team
(motion by Dawn, seconded by Lisa)
d. Curriculum: Gospel Light and Veggie Tales – well received.
e. Discussion of memorization assignments – Ivy sending a letter to parents.
f. In need of assistance with 8th / 9th grade Sunday School teachers.
2. Confirmation:
a. Going very well.
b. Meals are well received.
3. Third Grader Bibles – will be presented on October 30th at both services.
4. Adult Bible Study
a. Possibility for Wednesdays, concurrent with confirmation.
5. Senior High Ministry Team – propose moving to the Board of Youth
6. Budget – no concerns or ‘red flags’ at this time.
Next Meeting: Tuesday November, 15
September 13, 2005
Old Business:
Sunday School – Instructor positions are filled. Additional co-teacher positions are still needed.
Confirmation – Learning events (Wednesday evenings – food included).
Summer Hours – June/July was 10 hours down from the standard 13; August was intentioned to 13. The Education Board concurs with Pastor Paul that going forward we will not endorse summer hours (reduction).
New Business:
Adult Bible Study – tabled for October Meeting
By-law Review - page 13 Section II "Board of Education"
Note: By-laws were reviewed and revised in the spring of 2004 with Gloria. Lisa will follow up on documented changes from that time.
Budget Review –
Next Meeting: October 11
July 26, 2005
Corrections to 6/14/05 minutes:
FINK (not FINQ)
Curriculum (spelling)
Minutes were approved: Motion – Kathy; Second – Pat
Bethel was represented at VBS with largest contingent of 102 attendees.
Sunday School – Registration change was discussed to send a letter to parents in place of actual registration. For the vast majority of the church, the registration process is not necessary and adds little to the administration of the program.
Correction to 2005-06 Sunday School Calendar:
December 18 was added (changed from NO Sunday School)
Volunteer Opportunities List: Board of Youth and Board of Education items were removed.
Large Group Sunday School: Format will be Pre-3rd as one group and 4th – 6th as other.
The confirmation students (7th, 8th, 9th) will have other activities.
The Senior High Team will have other activities.
Family Handbook for Sunday School: Discussion was tabled until next meeting to allow for review and evaluation.
A proposal for 10 classroom bulletin boards was discussed and will proceed with approval from the Board of Property regarding installation. It was noted that a digital camera would be available providing for ample bulletin board/classroom opportunities.
2005-06 Curriculum Discussion and Selection:
Ivy presented in-depth detail on 6 curriculum programs. The "Veggie Tales" program was selected and approved for the Pre and K classes. This is a 52-week program of materials.
The "Gospel Light" program was selected and approved for 1st – 6th. We will purchase 2 sets as it is a 13-week program.
Total cost of the materials is estimated to be $3,500.
Missy made the motion for approval with a second from Dawn.
Adult bible study was discussed.
Confirmation Update with Bob.
Recommendation for purchasing a subscription to ‘The Parent Link’ website. This will provide informational newsletter updates and a downloadable calendar. The cost is $99. Pat made a motion to approve with Dawn providing a second.
The Confirmation Curriculum was presented and discussed. The Study Material paragraph was deleted along with the item, The Books of the Bible. The amended curriculum was approved with a motion from Kathy and a second from Missy.
Next Meeting: 5:30 PM Tuesday, August 9 (Wilkin)
FEBRUARY 8, 2005
Members Present: Lisa Bassingthwaite, Missy Klose, Pat Pithey, Kathy Olson, Ivy Schulz, Pastor Chris
Members Absent: Dawn Knudson, (Brenda Rick resigned)
Devotions: Lisa Bassingthwaite
The minutes from the January meeting were approved (Kathy/Missy).
Old Business:
1. The Board of Ed will serve Lenten supper February 23rd. The spending freeze
has been lifted but we must keep an eye on things.
2. Ideas for mother/daughter teen Bible study. Put in March Beacon &
February 27th blue sheet to see if interest is there. Possibly try during
summer. Four week time-frame; maybe in April.
New Business:
1. We need one new board member to fill Brenda's vacancy. Kathy, Lisa & Dawn
are on their fourth and final year.
2. Brenda will still work on Confirmation books. We will work on books at next
meeting.
3. Lock-in for 7th & 8th graders. We will try to pick a date in April.
Possibly have police come in and talk about drugs and someone to discuss sex.
Make snacks for troops in Iraq; make bread and rolls; band or karoake; check
with Patsy on karoake; movie Bruce Almighty with discussion afterwards. Lisa,
Ivy & Bob will meet to pick a date.
4. VBS - Bethel will participate in Community VBS again this year June 5 - 9.
Bethel will donate $500.00.
5. 7th, 8th & 9th Grade Sunday School - discussed ideas to keep them
interested and want to be here Sunday mornings: Bible studies, make meals,
senior high ministry involved, Velocity DVD's, Faith for Life books. Check with
the students to see what would interest them.
6. Ivy's Report
-Confirmation Gifts: gold bookmark, shirt. Cost is more than we wanted but gifts
are nice. Ivy will keep checking at Fargo tomorrow.
-We looked at new material for Sunday School next year. Ivy will have the set
out at next teacher meeting to get feedback.
-Confirmation - 9th graders will begin working on Statement of Faith.
-Bob, Ivy & Pam will teach the last few Confirmation learning events after
Pastor Chris leaves. May not have communion. Pastor Jim may be involved.
-Celebration event the last day of Confirmation.
Kathy Olson, Secretary
January 11, 2005
In Attendance: Lisa Bassingthwaite (President) Pastor Chris Anderson Ivy Schulz Missy Klose Brenda Rick (Secretary) Kathy Olson Dawn Knudson Absent: Pat Pithey
Guest: Chasity Bozovsky
Meeting was called to order by Lisa at 5:30 pm. Introduction of members and guest Spiritual direction led by Brenda Rick
Minute approval: December minutes approved and seconded by Missy K and Kathy O.
November minutes approved and seconded by Kathy O and Lisa B
Old Business:
A: Budget: $8450.00 budgeted for the next fiscal year upon approval.
B: Bible Study Groups: No persons have volunteered for leaders at this time.
Men's group have expressed interest in the program. Ivy will lead one group as a
shift work family. Will continue to work on this project with the Board of Lay
Ministry. A group will be started for younger females (12-18) for specific
issues that these young adults face. Hopefully beginning this course in
March.
C: Sunday School: Issues resolved. Mike and Dena Montgomery will be teaching
fourth grade. Seventh grade will be taught by Joyce Johnson. Seventh,eighth and
ninth grade Sunday school format needs to be changed for the coming year. Ideas
were discussed to get these kids excited and involved in the process.
New Business:
A: Confirmation:
1) Books: Time to start again on this years confirmation
books. Brenda will
get the letters ready to go out to the parents. Books are an
encouragement
for the confirmands to continue on their walk of faith.
Confirmation is May 1
2) Gifts: Ivy will look for gift options
B: Wednesday Night Suppers: Board of Ed will serve one Lenten supper. Food will
be made and provided. Board members will assist with set up and clean up. We
will try February 23.
C: Ivy's Report: many areas were discussed previously today. Guide Huddle and
teachers meeting tomorrow. Will all assist on making of Holy land Pizzas.
Teachers will be given the option to attend annual meeting. Ideas for Sunday
school that Sunday were discussed. Ivy continues to work on this issue. Luther
Crest retreat for ninth grade will be the first weekend in March. Lisa will
begin to put a weekend together for lock in for seventh and eighth grade.
Visioning, Planning and Setting Direction Meeting was adjourned. Next meeting will be Tuesday February 8, 2005 at 5:30 pm.
Brenda Rick