Return to current Lay Ministry Minutes
Board of Lay Ministry
Past Minutes
May 8, 2008
Members present: Sonja Christensen, Barb Mohs, Ginny Buck, Kelly Voss
Others present were Pastor Gary, Pastor Jule` and Mike Bassingthwaite
The minutes from the April 8 meeting were approved. Kelly moved and Ginny seconded.
New Business:
Mike Bassingthwaite & Kelly
Re: Music & Worship Director
Take to congregation in the fall. The committee decided to slow down their
actions. They continue to meet but are taking time to get it right.
Old Business:
* Usher scheduling. Barb has compiled information of names, etc. Barb &
Sonja will work on this.
* Worship for Fall
Much discussion
Ginny moved to have services at 9:00 (traditional) and 11:11 (Come as you are)
Barb seconded the motion. Motion carried.
* Suggestion Box - table discussion
* Harvey & Gloria - table - thank you
* Summer worship in the park July 9 - table
* Baptism prayer parents - present tool box of faith to baby’s parents.
Meeting adjourned.
Submitted by Ginny Buck
APRIL 8, 2008
Members Present: Sonja Christensen, Kelly Voss, Barb Mohs, Ginny Buck, Paul Oehlke
Guest: Bob Caranicas
Minutes were approved from the last meeting (Kelly/Barb).
Bob Caranicas presented a job description as a proposal to see what we as a board thought of it. The consensus was we liked it and encouraged him to tweak it with hours needed, etc. (goals). Motion carried (Kelly/Paul). Bob will meet with Pastor Gary to work on this plan.
Old Business:
1. Assistant Executive Director - names of possibilities should be given to Mike Bassingthwaite.
2. Usher Scheduling - we can have a plan ready when we have our worship hours decided.
New Business:
1. Summer Worship Recommendation - one service on Sunday morning at 9:00 a.m. and Wednesday evenings at 5:45. Motion carried (Barb/Paul).
2. New Member Sunday - scheduled for April 27th and we will use name tags that day. Members of the Board of Lay will distribute name tags. Sonja will be at the 8:00, Kelly at the 9:00 and Ginny & Paul at 11:00. Sonja will ask if we have sponsors.
3. Fall Worship Schedule - discussion was held on whether to have two or three services. There will be a meeting of our board, the music committee and the pastors after worship on April 20th.
4. Suggestions from Parishioners - suggestion box will be made available to members to give leadership their ideas. Sonja will check with pastors.
5. Wedding Rental Fees - Kelly brought recommendations of changes regarding the present wedding fee schedule. Motion carried to approve the changes (Barb/Kelly).
Next Meeting - Thursday, May 8 @ 5:30 p.m.
Ginny Buck, Secretary
MARCH 11, 2008
Members Present: Sonja Christensen, Kelly Voss, Ginny Buck, Pastor Gary Mikkelson
Members Absent: Barb Mohs, Paul Oehlke
Minutes were approved from the last meeting (Kelly/Sonja).
Reminders: Meeting of vision on Saturday, March 15th @ 9:00
Suggest any names for Assistant Executive Director of the congregation
Old Business:
1. Wedding Coordinators - will work out the weddings between them.
2. New Member Sunday April 27th - Name Tag Sunday will be revisited at April meeting.
3. Sound System for "Come As You Are" - if we had two more speakers in back the sound wouldn’t need to be so loud in front. Kelly will check out rental of some to see if this is what we need.
4. Sunday, April 6th Communion - not able to offer communion because pastors will be at Synod Assembly. Motion carried (Kelly/Sonja) to not have communion April 6th and then not until the 20th of April.
5. Summer Worship Schedule - will visit with worship team from 11:00 to see what they would do. Possible for Wednesday night to have the "Come As You Are" or some of the members as the music leaders. Shorter service to start at 6:30 or 7:00 beginning May 28th with Sunday worship at 9:00.
New Business:
1. Usher Schedule - Barb Mohs, Sharon Trudell & Sonja will work on list for ushers and form a rotating list to cover Sundays, etc.
2. Bob Caranicas will receive a stipend for preaching during Lent (twice - $100) and then again on April 6th (3 services - $125)
3. Where are we going with the Foldens offer to have a class. Barb Mohs said she would talk with her about it.
4. Pastor Hartmann would like four teaching times to present adult education on Islamic Faith.
Next Meeting - Tuesday, April 8th @ 5:30 p.m.
Ginny Buck, Secretary
FEBRUARY 12, 2008
Members Present: Kelly Voss, Barb Mohs, Ginny Buck, Paul Oehlke, Pastor Gary Mikkelson
Members Absent: Sonja Christensen
Guests: Mike Bassingthwaite, Jeff Hage
Minutes were approved from the last meeting.
Old Business:
1. LBW - Green Books will be included with the book drive for Africa. Questioned who pays for the shipping?
2. Bishop Election Process Update - Nine pastors are on the slate to be voted on at the March 7 meeting in Fargo.
3. Paul & LeeAnn Folden Seminar - Twenty minute video; more information is needed; Barb will check into that.
New Business:
1. Director of Worship & Music - Immediate need and long term need
Some sense of urgency
Board of Lay should be in charge to write job description, salary, office space and complete a plan to present to congregation
Who should be on the committee? Could the committee be one person from Executive Committee and one from each board and possibly one from present music leadership?
Time commitment for committee members; once a week or every two weeks to get things rolling
Names suggested:
Bd of Lay: Kelly Voss or Ginny Buck
Bd of Property: Lori Buboltz or Derrick Lathrop
Bd of Outreach: Shelly Bowar or Mary Jo Miller
Bd of Stewardship: Paul Lekang or Kathy Hammer
Bd of Ed: Suzanne Pehl or Natalie Haagenson
Motion carried to have Tilford Kroshus on as an adivsory member
Dee Jensen’s name also on the list to ask
Would like to get together before next Planning Council meeting
Note will be sent to all people in the music life of church to state they will be represented
2. Synod Assembly - April 5 & 6 in Fargo; need one more representative
3. Summer Worship Schedule - Ginny will talk with worship leaders
4. Usher Leader - Barb Mohs will find ushers for February; Paul Oehlke & Ginny Buck will handle March
5. Continuing Ed Agreement - Tabled until next meeting
6. Lenten Supper Proceeds - Motion carried to allocate funds to camperships as per request from Pastor Jule’
Next Meeting - Tuesday, February 26 @ 5:30 p.m. Devotions - Paul Oehlke
Ginny Buck, Secretary
JANUARY 15, 2008
Members Present: Chairman Sharon Trudell, Barb Mohs, Keith Torgerson, Sonja Christensen, Dee Jensen, Paul Oehlke, Pastor Gary Mikkelson
New Members Present: Ginny Buck, Kelly Voss
Spiritual Direction: Keith based on Matthew 3
Minutes of the December 13, 2007 meeting were approved (Oehlke/Mohs).
Old Business:
1. LBW - Green Books - Ginny will call Keath Borchert for direction. Barb reported Waste Management will take all but the covers.
2. Bishop Nomination Process Update - At a conference meeting January 27 in Milnor, names presented will be narrowed down to seven candidates. Other conferences will be doing likewise. These names will be presented at the Synod Assembly April 5 & 6 in Fargo.
3. Director of Music & Worship - a Task Force is in place but has not met and a job description has not been defined. Motion carried (Torgerson/Jensen) to present to the Planning Council our desire to put a Task Force together (as done in 2004) to provide a vision for the next 3 - 5 years to provide for staffing, building, music, spiritual growth, and stewardship. This Task Force should be implemented sometime in April.
4. New Board Orientation - Saturday, January 19 from 9:30 - 11:30.
5. Christmas - a request has been made to reinstate the 2:00 Christmas Eve service. Christmas Day worship attendance was 30. The candles on the sides were not missed. A request was made to end the service with "Joy to the World".
New Business:
1. Lent and Easter - Lenten suppers will begin at 5:15, worship at 6:30, Maundy Thursday service at 6:30 with no supper, Good Friday service at 8:00 featuring the Stations of the Cross drama.
2. Easter Services March 23 - 7:30 a.m., 9:00 a.m., 10:30 a.m. (contemporary). Suggestion made to advertise Holy Week activities on Channel 8, yard signs, etc.
3. Lenten Suppers - Board of Lay will serve the Ash Wednesday meal consisting of baked potatoes, toppings, carrot & celery sticks, bars, lemonade, and coffee. Retiring members and new members will participate. Board of Lay will begin preparations at noon February 5 for serving 150 meals (200 potatoes). Boards will sign up at Planning Council for other meals.
4. Wedding Consultants - tabled
5. Summer Worship Schedule - tabled
6. Visioning, Planning & Setting Direction - Board of Lay needs to set objectives for 2008 and to review at each meeting.
7. Seminar - Paul & LeeAnn Folden are willing to offer a seminar on communication, available in two or four sessions.
8. Outgoing members Sharon Trudell, Keith Torgerson and Dee Jensen were thanked and commended for serving and sharing their talents.
Next Meeting - Tuesday, February 12, @ 5:30 p.m. A secretary and assistant chair will be appointed (volunteers needed. Devotions - Barb Mohs
Sonja Christensen, Secretary
DECEMBER 13, 2007
Members Present: Chairman Sharon Trudell, Barb Mohs, Keith Torgerson, Sonja Christensen, Pastor Gary Mikkelson
Members Absent: Dee Jensen, Paul Oehlke
Spiritual Direction: Sonja Christensen based on John 1
Minutes of the November 13, 2007 meeting were approved (Torgerson/Christensen).
Old Business:
1. Microphones - we now have four new microphones. They had not been put out on bids. We may need new cords and drum replacement parts. Friendship registration sheets and communion cards may be needed for the 11:00 service in the future.
2. Christmas worship - all is in place.
3. LBW (green books) - motion carried (Togerson/Mohs) to keep 20 books with the rest to be recycled. Barb will call Waste Management.
4. Bishop Nomination Process Update - three names have been forwarded; those being Jeff Sandgren, Ellen Arthur, and Randy Gehring. All names will be considered at the January conference meeting.
5. Director of Music & Worship - the Stewardship Committee is working on naming a committee to act as a fund raising committee. Vision and goals for the committee are being explored. They are considering (a) job description for Director of Music and Worship, (b) what needs to be done and how to implement, (c) salary. We should prayerfully consider this position for 2008.
New Business:
1. Budget training line item - $4,000 will remain as a training line item. We will not need a TEEM line.
2. A plane ticket has been secured for January. Housing cost of $200.00 is needed.
3. Lenten Suppers - Board of Lay will serve the Ash Wednesday meal consisting of baked potatoes, toppings, carrot & celery sticks, and bars. Retiring members and new members will participate. Boards will sign up at Planning Council.
4. Wedding Consultants - there are many weddings planned for 2008. Is an additional wedding consultant needed? Perhaps there should be someone in training. Vicki Trappen has previously shown interest in participating. Sonja will contact Wanda Mauch and Michelle Meyer for input.
5. Tuesday, January 8 @ 7:00 p.m. is the next Planning Council meeting. New chairpersons should attend.
6. Saturday, January 19 @ 9:30 will be orientation for new boards.
Next meeting - Tuesday, January 15, 2008 @ 5:30 p.m. New members will attend.
Sonja Christensen, Secretary
NOVEMBER 13, 2007
Members Present: Dee Jensen, Barb Mohs, Keith Torgerson, Sonja Christensen and Pastor Gary
Members Absent: Chairman Sharon Trudell, Paul Oehlke
Spiritual Direction: All members based on Luke 23
Minutes of the October 13, 2007 were approved (Mohs/Torgerson)
Old Business:
1. Microphones for fellowship hall (11:00 service) - Bethel’s Memorial Committee is looking at purchasing four or five microphones by putting them out on bids.
New Business:
1. Christmas Worship Schedules:
Sunday, December 23 - 9:00 & 11:00 a.m.
Monday, December 24 - 4:00, 6:00, & 10:30 p.m.
Tuesday, December 25 - 9:00 a.m.
Sunday, December 30 - 9:00 & 11:00 a.m.
The votive candles on the sides will not be used in 2007
2. Director of Music & Worship - the Board of Stewardship felt this item should be added to a fundraising campaign as this was not to be decided as a stewardship issue. Members of the Board of Lay Ministry have been asked to consider being a member of the Capital Campaign Committee.
3. Lutheran Books of Worship (green hymnals) - we will continue to look for alternatives before they are discarded.
4. Lenten Suppers - the idea of boards and other groups to serve Lenten suppers will be discussed at the next Planning Council meeting. Motion approved to have Board of Lay serve Ash Wednesday (February 6) and other boards to sign up for additional suppers (Torgerson/Jensen).
5. November 18 Forum - plans were reviewed concerning the forum regarding the election of a Bishop for Eastern North Dakota Synod.
6. Three Communion Stations - this is on hold until people have settled into a worship time.
7. Next meeting - Tuesday, December 11, 2007 @ 5:30 p.m.
Sonja Christensen, Secretary
OCTOBER 17, 2007
Members Present: Chairman Sharon Trudell, Dee Jensen, Paul Oehlke, Sonja Christensen, Barb Mohs, Pastor Gary Mikkelson
Members Absent: Keith Torgerson
Spiritual Direction: Barb Mohs based on Luke 2
Minutes of September 13, 2007 approved (Jensen/Oehlke)
Old Business:
1. Follow-up with members previously visited - Sharon will make a contact in early November regarding our worship format. The idea of providing transportation for people in need was discussed. This should perhaps be discussed with the Board of Outreach.
2. A worship forum regarding the evaluation of our new worship format had been planned for early November but will be postponed until later. This will allow for the need to provide education for the process of nominating and presenting names to be elected as Bishop of Eastern North Dakota Synod. Our congregation has the opportunity to suggest three possible candidates by December 27, 2007. All conferences will meet January 27, 2008, to select seven names. Forums will be held November 18 and December 2 in the Centennial Room. The forums presented by Pastor Hartmann will also be postponed.
3. Budget - the budget as proposed by the Board of Lay has been presented to Sandy Bedford and Jeff Hage.
New Business:
1. Motion made, seconded, and carried to present to the Board of Stewardship a proposal to add the position of Director of Worship and Music to our staff at a cost of $18,000 for 2008 and $40,000 for 2009 (Christensen/Jensen).
2. It was noted that there is a need to purchase three or four microphones to be used especially for the 11:00 service; cost of $120.00 each for corded microphones and higher cost for cordless.
3. Advent and Christmas Plans - Sunday, December 23 and Sunday, December 30 will provide worship times of 9:00 and 11:00 (Jensen/Christensen).
4. Next meeting will be Tuesday, November 13, 2007 @ 5:30 p.m.
Sonja Christensen, Secretary
SEPTEMBER 13, 2007
Members Present: Chairman Sharon Trudell, Dee Jensen, Paul Oehlke, Keith Torgerson, Sonja Christensen and Pastor Gary
Members Absent: Barb Mohs
Spiritual Direction: Dee Jensen based on I Corinthians 1:18
Minutes of the August 14 and August 28, 2007 were approved (Torgerson/Oehlke)
Old Business:
1. Hymnals - The Memorial Committee has agreed to order 50 additional hymnals plus the ELW Leaders Edition for the altar. They also plan to purchase six round tables for the Centennial Room. Sharon will write a thank you for the Beacon & bulletin regarding the donation of hymnals. The green hymnals will be sorted alphabetically according to donors on September 18 @ 2:00 p.m. to be available for distribution.
2. A worship forum regarding the evaluation of our new worship format will be held in early November. Attendance on Rally Sunday, September 9 for all three services was 520 people.
3. Music Leadership/Compensation - Motion carried to adopt the following recommendation for music leadership: $45.00 per Sunday for each of the 8:00 & 9:00 services, $65.00 for the 11:00 service, choir director to receive $25.27 for each practice and for each service, choir accompanist will receive $19.15 for each practice and for each service and handbell choir director will receive $25.27 for each practice and for each service (Torgerson/Jensen).
New Business:
1. Discussion continued concerning music ministry and budgeting for music providers. Motion carried to pursue the idea of hiring a fulltime music person with the flexibility of additional responsibilities (Torgerson/Oehlke). Sonja will check with schools on compensation for comparable activities.
2. Worship Life/Kneeling Communion - We will perhaps offer kneeling and continuous communion at the same time using three stations. The third Sunday of September 2007 will offer continuous communion because of an expected time factor.
3. Presentation by Pastor Hartmann was tabled for next meeting.
4. Usher orientation - A line item concerning the September 23 orientation will appear in the Sunday bulletin.
5. Bob Caranicas and Pastor Harvey Henderson will give an update on their tasks at a future time.
6. The board discussed and worked on evaluations of Pastor Mikkelson and Office Manager, Sandy Bedford.
7. Next meeting - Tuesday, October 23, 2007 @ 5:30 p.m.
Sonja Christensen, Secretary
AUGUST 28, 2007
Members Present: Sharon Trudell, Barb Mohs, Sonja Christensen
Guest: Bob Caranicas
The Board of Lay met to present monies to Bob Caranicas to be used for his studies.
250 Evangelical Lutheran Worship hymnals were placed in the sanctuary as the old hymnals were removed and stored in a closet by the Centennial Room.
Sonja Christensen, Secretary
AUGUST 14, 2007
Members Present: Chairman Sharon Trudell, Barb Mohs, Paul Oehlke, Sonja Christensen, Keith Torgerson, Dee Jensen
Spiritual Direction: Keith Torgerson based on Luke 2
Minutes of the July 10, 2007 meeting approved (Mohs/Oehlke).
Old Business:
1. Review of Worship in the Park August 5: attendance of 172. Great service except radio broadcast did not come through and coffee did not cook. Suggestion to provide golf cart for rides for next year and to provide a leaf blower for cleaning. It is necessary to have a radio broadcast for this day.
2. Placement of new hymnals (ELW): name platelets will be made for each book as needed. Board of Lay will meet August 28 at 5:30 p.m. to place new hymnals in the sanctuary and to sort old hymnals that will be presented to families.
3. Alternative Worship Update: a letter from a member/s was read with concerns regarding new worship hours. Sharon will respond to this letter, explaining idea of trying the new plan for several months to provide more data, with possibility of being more flexible for winter months. Coffee time will be held in Centennial Room from 8:45 - 10:45. A description of plans will be placed in the Beacon. Barb will contact Kathy McBeth concerning possibility of advertising times of worship to NDSCS students via flyers in mailboxes.
4. Music leadership, compensation tabled until response received from potential musicians.
5. Bible studies, small groups: moved, seconded & carried to invite Pastor Hartmann to present discussion October 14 and 21 (Torgerson/Jensen). Pastor Mikkelson will make arrangements.
6. Usher orientation September 23 at 9:00 in the conference room and 10:00 in the sanctuary with Paul as the leader. Barb has prepared information to be sent to all members as a postcard soon after Labor Day. This information will also be in the September Beacon.
New Business:
1. Bob Caranicas TEEM: Torgerson moved, Jensen second to provide $1,100.00 to Bob for educational costs with no commitment made for later. Motion carried. The monies will come from Lay Leader Education line item and will be presented to Bob on August 28 at 5:30 p.m. An anonymous gift of frequent flier miles will be given for one trip to California in 2008. Sonja will discuss this with Bob. Pastor Harvey Henderson, mentor, and Bob will be invited to participate in a forum following the trip in October.
2. Budget: motion made and carried to recommend a minimum of 4% salary increase for all paid staff (Torgerson/Jensen).
Next Meeting will be Tuesday, September 11, 2007 @ 5:30 P.M. with work day August 23 at 5:30 p.m.
Sonja Christensen, Secretary
JULY 10, 2007
Members Present: Chairman Sharon Trudell, Barb Mohs, Paul Oehlke, Sonja Christensen
Members Absent: Keith Torgerson, Dee Jensen, Pastor Gary Mikkelson
Visitors: Bev McRoberts, Donna Marohl
Spiritual Direction: Paul Oehlke based on John 20
Minutes of the June 26, 2007 meeting approved (Oehlke/Mohs).
Old Business:
1. Beverly McRoberts and Donna Marohl, members of the Memorial Committee, were present to discuss the purchase of new hymnals. There is $1,863.00 in the hymnal fund with amounts of $1,000.00 pledged from the Memorial Committee undesignated funds plus $300.00 which may also be used for the hymnal fund. Motion made, seconded and carried to request the Memorial Committee provide the opportunity for memorials, honorariums, celebrations etc. to purchase new hymnals (Christensen/Oehlke). Marohl & McRoberts will provide for notices in the bulletin and Beacon. Donna Marohl and Sharon Trudell will provide a table opportunity this Sunday. Sharon will visit with Pastor Gary about the ordering process. What to do with the present hymnals will need to be addressed.
2. Worship in the Park on August 5 was discussed and duties were reviewed.
3. Usher Orientation - September 23rd is the date set for orientation following the 8:00 and 9:00 services. Barb will prepare a card to be sent to prospective ushers.
4. Willing Servers - will be secured by Sonja for August. Paul will provide ushers for September.
New Business:
1. Sharon will visit with Pastor Gary concerning presentations by Pastor Hartmann.
Next Meeting will be Tuesday, August 14, 2007 @ 5:30 P.M.
Sonja Christensen, Secretary
JUNE 26, 2007
Members Present: Chairman Sharon Trudell, Keith Torgerson, Paul Oehlke, Dee Jensen, Barb Mohs, Sonja Christensen, Pastor Gary
Devotions: Sharon Trudell
Minutes of the May 8 & June 12, 2007 meetings were approved (Mohs/Oehlke).
Old Business:
1. A review of the Task Force on alternative worship was given. This group will be discussing space and music leadership tonight. Responsibilities of the Board of Lay include planning for music leadership plus reimbursement. A motion was made, seconded and carried to move forward with the recommendations of the Task Force following the New Horizon structure of three services (Jensen/Mohs).
2. Pastor Gary gave information concerning the adult forums that Pastor Hartmann presents regarding the Islam religion. These presentations would be available this fall. Possible cost - $300.00.
New Business:
1. Worship in the Park August 5, 2007
- Dee: visit with Wayne Braaten concerning radio broadcast and set-up; responsible for signs for the church
- Paul: visit with Rick Hendrickson and will help with loading equipment
- Pastor Gary: visit with Laurie Lekang to secure music
- Barb: plan for food and communion elements
- Sharon: secure six people for the three stations for communion by checking with Donna Marohl
- Sonja: arrange for tables in the park and mosquito spraying; assist Barb in loading supplies on Friday, August 3
- Keith: check with radio station for a special number
2. No Midweek Service on Wednesday, July 4.
3. Usher Orientation - will be held on a Sunday in September. Cards will be sent to prospective participants. Keith or Paul will conduct orientation.
4. Willing Workers - will be secured by Sonja for August and by Barb for September. Goal of having lists prepared by October.
5. New Hymnals - Barb will visit with Memorial Committee concerning the purchase plans for the hymnals.
6. Next Meeting - Tuesday, July 10, 2007 @ 6:30 p.m. (Note Time Change)
Sonja Christensen, Secretary
JUNE 12, 2007
Members Present: Dee Jensen, Barb Mohs, Sonja Christensen, Pastor Gary
Members Absent: Sharon Trudell, Keith Torgerson, Paul Oehlke
Visitors: Chad Friese, Laurie Lekang
Chad Friese and Laurie Lekang presented information concerning Alternative Worship Task Force planning. This group will be meeting on Tuesday, June 19 to continue plans and recommendations.
Because of few members present, it was decided to table all items on the agenda with the hope of continuing this meeting at a later date. Important items on the agenda will be Worship in the Park August 5 and information presented from the Alternative Worship Task Force. Suggested meeting dates are:
June 19 - 7:30 p.m.
June 20 - 6:45 p.m.
June 21 - ????
June 26 - 6:30 p.m.
June 27 - 6:30 p.m.
Members are asked to respond to Sonja as to appropriate meeting times. Dee prefers June 26 or 27.
Pastor Gary led in a closing prayer.
Sonja Christensen, Secretary
TUESDAY, MAY 8, 2007
Members Present: Chairman Sharon Trudell, Dee Jensen, Barb Mohs, Sonja Christensen, Pastor Gary Mikkelson
Members Absent: Paul Oehlke, Keith Torgerson
Spiritual Direction: Sonja Christensen based on Luke 24
Minutes of April 17, 2007 were approved (Mohs/Jensen).
Old Business:
1. Task Force concerning worship renewal project will begin meeting on May 9. Participants will be Chad & Tanya Friese, Wayne & Felisa Mastel, Pam Quamme, Marna Brown, Laurie Lekang, Lori Buboltz, Kathy Hammer & Lynda Alfson
2. Willing Workers (ushers, coffee servers) - Sharon Trudell is responsible for June, Sonja for July and Keith for August.
3. Usher Guidelines - Keith has finalized the guidelines. A training session will be decided later.
4. Office Manager - Sandy is improving and hopes to be back part-time soon.
5. Volunteer Coordinator - Board of Lay will continue to find ushers and coffee servers. The chairman of this board is excluded from these responsibilities. We will not look for an outside person at this time.
6. Senior Class Recognition - May 20 at 8:15 service with a brunch to follow in Fellowship Hall. Coffee hour will be in the Centennial Room.
7. Summer Wednesday Services - beginning May 30 at 5:45 p.m.
New Business:
1. Small Group Bible Studies/Discussions - tabled
2. Wednesday, July 4 - there will be no midweek worship service.
3. Worship in the Park August 5 - will be discussed in June. Members should preview minutes from 2006 for necessary items.
4. FOOD FOR THOUGHT - we perhaps have a need for a Saturday service. This information should be reported to the Task Force.
Next Meeting - Tuesday, June 12, 2007 at 5:30 p.m.
Sonja Christensen, Secretary
APRIL 10, 2007
Members present: Chairman Sharon Trudell, Paul Oehlke, Sonja Christensen, Keith Torgerson,
Dee Jensen, Pastor Gary Mikkelson
Member Absent: Barb Mohs
SPIRITUAL DIRECTION: Sharon Trudell based on 1 Peter 1:3
Minutes of March 13, 2007, approved (Oehlke, Mikkelson)
OLD BUSINESS:
Continuing Education Agreement - Report that Continuing Ed agreement had been reviewed and approved by the Executive Committee. Motion made & carried that the agreement of 1-9-07 be approved as written. (Christensen, Jensen)
Evangelical Lutheran Worship Book (ELWB) - Dee reported that Bethel presently owns approxi-
mately 350 hymnals (green). Cost of new hymnal (ELW - red) = $20.00. Keith moved to incorporate new hymnals into worship, go through the Memorial Committee, & purchase 250-300 hymnals to be available by August 15. Two worship hymnals for accompaniment will also be purchased. Motion carried. (Torgerson, Jensen) There will be a yearly expense of about $400.00 to receive an on-line resource containing templates for prayers of the day, etc.
(SUNDAYS and SEASONS).
Worship project - Linda Alfson and LaRae Mikkelson have volunteered to serve on this committee. Discussion set priorities for the committee, i.e. kind of worship, time, date, location, leadership, format, music team, instruments, audio visual aids, & frequency. Suggestion made to perhaps begin a new format once a month. This committee will begin to function during the first week of May. Contacts will be made to Chad Friese (Dee), LaRuth Buboltz (Sonja), and Rick Hendrickson plus Laurie Lekang (Sharon).
Usher guidelines - Large print bulletin sign has been implemented. The statement to open back doors of church following the words, "Go in peace, serve the Lord. —Thanks be to God." will be added to item #15 in the proposed guidelines. Question - how to distribute these guidelines when completed? We will perhaps have an usher guidelines instructional meeting in August.
Willing servers (ushers, coffee servers) - Paul & Char Oehlke are in charge for April, Dee Jensen for May, Sharon Trudell for June, Sonja Christensen for July, & Keith Torgerson for August.
Bethel Window Picture Montage has been framed by The Frame Shop in Wahpeton for a cost of $358.94. A memorial will cover this costs. The picture will be placed in Fellowship Hall.
Senior Class Recognition - May 20 at 8:15 service.
Attendance at Easter Sunday services - 812.
NEW BUSINESS:
Cards to new members/sponsors - Sharon will work on this.
Small group Bible studies/discussions - Bd of Ed will be in charge of Bible study opportunities while Bd of Lay will be responsible for small group studies.
Gary Woodbury and Marcia Pederson will serve as coordinators of plans for a concert to be held June 5, 2007, at Bethel. Presenters are from Tempe AZ.
NEXT MEETING - Tuesday, May 8, 2007 - 5:30 p.m.
Sonja Christensen
Secretary
MARCH 13, 2007
Members Present: Chairman Sharon Trudell, Sonja Christensen, Keith Torgerson, Paul Oehlke, Pastor Gary Mikkelson
Members Absent: Dee Jensen, Barb Mohs
Spiritual Direction: Sharon Trudell based on Matthew 1
Minutes of February 13, 2007 approved (Torgerson/Oehlke).
Old Business:
1. Continuing Education Agreement - Sharon will present agreement to Larry Gast for approval.
2. Evangelical Lutheran Book of Worship (ELBW) - tabled until April because of lack of information.
3. Worship Project - motion made and carried to develop a task force to study alternative or contemporary worship and to get the blessing from the Planning council (Torgerson/Christensen).
4. Large Print Bulletins, Devotionals - a few more copies will be printed and placed on the devotional table at back of church. Keith will work on a display sign. CHRIST IN OUR HOME large print editions go quickly.
5. Willing Servers (ushers, coffee servers) - Paul & Char Oehlke will be in charge for April and Dee Jensen for May.
6. Ash Wednesday Supper Monies - motion made and carried to give to youth as undesignated funds to be used as needed (Torgerson/Oehlke).
7. Holy Week - Maundy Thursday - 7:00 service with communion
Good Friday - 7:00 service with seven lay speakers using the words from the cross
Easter Sunday (4/8/07) - services at 7:30 a.m.; 9:00 a.m.; and 10:30 a.m.
8. Usher Guidelines - additional changes to be made and discussed in April.
New Business:
1. Bethel Window Picture Montage - the picture will be framed by the Larry Thiele family (Christensen/Oehlke). Sonja will handle this.
2. Summer Schedule - motion made and carried to have one service (9:00 a.m.) each Sunday from Memorial Day through Labor Day weekend (May 27 - September 2) and mid-week services at 5:45 p.m. to begin on May 30 (Christensen/Torgerson).
3. Bethel Senior Class will be honored on Sunday, May 20.
4. Bible Studies, Small Group Discussions - to be discussed in April.
5. New Members - the following members were received on February 25, 2007: Kevin, Deanne, Ana & Carson Battles; Blake, Christina, Courtney, Mackenzie, & Brady Dahlberg; Tammy Erickson; Brittany Finnie; Lisa, Gregory & Courtney Melkert; Jens, Amber, Lily & Logan Stokke; Connie Foster
6. Board Chair Position - Sharon Trudell agreed to continue.
Next Meeting - Tuesday, April 10, 2007 at 5:30 p.m.
Sonja Christensen, secy.
FEBRUARY 13, 2007
Members Present: Chairman Sharon Trudell, Dee Jensen, Sonja Christensen, Keith Torgerson, Barb Mohs, Paul Oehlke, Pastor Gary Mikkelson
Spiritual Direction: Sonja Christensen based on Mark 9
Minutes of January 8, 2007 approved (Mohs/Torgerson).
Old Business:
1. Motion made and carried (Jensen/Oehlke) to approve the Continuing Education Agreement of 1/9/07 as it agrees with the present Sabbatical policy. This policy will be presented to the Executive Director.
2. Radio broadcast appears to be functioning well.
3. Worship Forums - What are our church’s priorities and how do we fund them? Goal - introduce the Evangelical Lutheran Worship Book. Dee agreed to gather data, such as count hymnals, consider cost and time factors. Barb will visit with Memorial Committee. A recommendation will be made in March.
4. Discussion was held concerning appointing a task force to study adding a contempory or alternative worship style. Suggestion made to ask in the bulletin for interested workers.
New Business:
1. Ash Wednesday Supper - soup, buns, meat, crackers, pickles have been ordered to be served beginning at 6:00. Barb, Keith, Dennis Trudell, Sonja and others will serve.
2. Large Print Bulletins - discussion regarding the number available and if it needs to be increased. Sharon will talk with Sandy.
3. Willing Servers - Board of Lay has taken over the responsibility of finding ushers and coffee servers for Sunday morning and other special services. Sharon and Barb will take care of February and March. Other board members will be volunteering for other months.
4. Directories - the directories are here! They will be available on February 18. A table will be set up and board members will assist with distribution. Pastor Gary will put a notice in the bulletin. We have also received a poster size picture of the stain glass window with the Bethel members’ pictures incorporated. We will discuss at March meeting re: framing and where to hang picture.
5. New Member Sunday, February 25 - we have seven families joining. We will need six sponsors (one is already sponsored). Sharon and Dee will work on getting sponsors and will give list to Pastor Gary.
6. Good Friday & Easter - discussed possible time for Good Friday service (daytime or evening). Easter Sunday - 7:30, 9:00 and 10:30.
NEXT MEETING - March 13 @ 5:30 p.m.
JANUARY 8, 2007
Members Present: Chairman Sharon Trudell, Dee Jensen, Sonja Christensen, Keith Torgerson, Barb Mohs, Pastor Gary Mikkelson
Members Absent: Paul Oehlke
Other: Larry Gast
Spiritual Direction: Sharon Trudell based on Matthew 2
Minutes of December 12, 2006 approved (Mohs/Jensen).
New Business:
1. Executive Director - Larry Gast
a. reviewed Pastor Gary’s evaluation and asked for input from members present
b. discussed pastor salary proposals
c. discussed monies used for continuing education and professional dues. Keith will put together a revised draft and forward to the board members for review
d. told of a gift of money being placed into church operating fund instead of going toward purchase of pictorial directories
e. discussed radio ministry, video broadcasting with Midcontinent, and the need for updating our website
2. Christmas 2006 Review - service schedule went well for Christmas Eve and Christmas Day. Notes for next Christmas:
- find alternative lighting for the tealights on the side or use no lighting on the side. Tealights are too dangerous. Wax was spilled on some people and fortunately there were no injuries or burns.
3. Worship Forum - the forum on January 7 was well attended and with lots of interaction/discussion. Primarily talked about the new worship book. The second forum will be January 14.
4. Adult Study - Sharon will be talking with Board of Ed.
5. Usher Guidelines - was tabled until February meeting.
6. New Member Sunday February 25 - due to scheduling conflicts, there will be only two meetings with new members before the 25th. At the February meeting we should know how many sponsors are needed. There will be no potluck. Follow-up for sponsors and new members will be discussed at the March meeting.
7. Ash Wednesday February 21 - Board of Lay will host a meal at 6:00 p.m. with worship service at 7:00 p.m. Sharon will check on prices from Wahpeton Deli and Hills 210 Café.
8. 1st Communion - the winter retreat for instruction for 1st communion will be two Wednesday evenings during Lent. Motion carried (Keith/Dee).
9. NEXT MEETING - Tuesday, February 13, 2007 @ 5:30 p.m. Minutes submitted by Sonja Christensen and Sharon Trudell
DECEMBER 12, 2006
Members Present: Chairman Sharon Trudell, Dee Jensen, Sonja Christensen, Paul Oehlke, Keith Torgerson, Barb Mohs, Pastor Gary Mikkelson
Spiritual Direction: Barb Mohs based on Isaiah 60, Matthew 5, and John 1
Minutes of November 14 and November 29 approved (Torgerson/Jensen).
Old Business:
1. Barb read a sample letter to be sent to sponsors and new members. Upon approval, Barb agreed to attend to these letters.
2. Keith expressed concern regarding duties of the Planning Council. The By-Laws state that it is the Board of Lay Ministry which is to set salaries, not the Executive Committee. Sharon will visit with Larry Gast concerning the proper procedure. The By-Laws do not specifically describe the activities of the Executive Committee. This needs to be addressed.
3. Usher Orientation - Barb Mohs reported on a visit with Bill Bair concerning past procedures in dealing with ushers. A notice will be placed in the Beacon and bulletin asking for volunteers. Barb will serve as contact person. Keith will lead an usher meeting between services in February, following the critiquing of the usher recommendations. Each member of Board of Lay should review these recommendations and be prepared to discuss in January. "Ushers will take communion cards to the office" will be added to the list of duties.
4. Worship Forums - worship forums will be held January 7 and January 14 to look at and discuss the worship life of Bethel. The format will consist of dialogue to look at our past and present and to envision our future.
5. Constitution revision presentations will be presented January 14 and January 21.
6. Bethel’s annual meeting will be held on January 28, 2007.
7. Adult Study - Sharon will organize people to begin studies in March, perhaps using Akaloo for adults.
New Business:
1. Communion - communion will be offered on Maundy Thursday (April 5), Easter Sunday (April 8), and the fourth Sunday of April (April 22) (Torgerson/Jensen).
2. 2007 Budget - the Planning Council is proposing a budget of $449,000 with additional work to be done.
3. Sharon read the list of proposed objectives for 2007 as set forth by the Executive Committee.
4. New Member Sunday will be February 25, 2007.
VISIONING, PLANNING, SETTING DIRECTION
1. Pastor Gary will be attending a continuing education program January 29 - 31, 2007. He does not need to make a request for funds.
2. Sharon encouraged each of us to reach out to others, especially staff, by giving extra love, care, and support.
3. NEXT MEETING - Tuesday, January 9, 2007 @ 5:30 p.m.
Sonja Christensen, secy.
NOVEMBER 14, 2006
Members Present: Chairman Sharon Trudell, Dee Jensen, Sonja Christensen, Paul Oehlke, Keith Torgerson, Pastor Gary Mikkelson
Members Absent: Barb Mohs
Visitors: VonDaLee Grandalen; Pam Hendrickson
Spiritual Direction: Dee Jensen based on I Corinthians 12
Old Business:
1. Pictorial Directory: VonDaLee Grandalen and Pam Hendrickson reported on the progress of the new pictorial directory. Motion carried (Torgerson/Christensen) to send "Thank yous" to Steve Krohn, Pam Hendrickson, VonDaLee Grandalen and Dawn Pehl. Sonja will send the notes.
2. Minutes: as directed by members present, the minutes of October 24 are to be changed by adding a directive to the goals of the Staff Support Committee to suggest changing the word order of #3. It shall read, "Encourage and promote personal, professional, and spiritual development of staff through . . ." Sharon brought the suggestion to Bob Splichal.
3. Ushers: Pastor Mikkelson distributed guidelines for ushers to be acted on later.
New Business:
1. Budget - motion carried (Jensen/Christensen) to use the Midwest Economy Consumer Price Index as a guideline for a cost of living adjustment for the coming year. This adjustment will be 3.4% and will include line items 00 to 52 of the budget worksheet. Items 53 through 71 will use applicable tables. Merit pay cannot be considered for the coming year based on lack of evaluations.
Recommendations were made to the budget items and will be forwarded to the Stewardship Board.
2. Next meeting - Wednesday, November 29 @ 5:30 p.m.
Sonja Christensen, secy.
OCTOBER 24, 2006
Members Present: Chairman Sharon Trudell, Dee Jensen, Sonja Christensen, Paul Oehlke, Barb Mohs, Pastor Gary Mikkelson
Members Absent: Keith Torgerson
Spiritual Direction: Sharon Trudell
Minutes of October 10, 2006 approved (Oehlke/Mohs)
Old Business:
1. Discussion of Sunday morning Bible studies. Dee will discuss ideas concerning "Good Sense" with friends. Suggestion of planning for shorter studies as this may be more appropriate than a 6-8 week study. Discussion to have different forums to discuss many topics.
New Business:
1. Usher Orientation - ideas are taken from Abdon materials. Pastor Gary will review and make a check list of responsibilities.
2. Thanksgiving - motion made and carried to not have a Thanksgiving Day service at Bethel for this year (Mohs/Jensen). An ecumenical service will be held at St. John’s on Thanksgiving Eve.
3. Advent and Christmas - the four Sundays in Advent are December 3, 10, 17, and 24. The Senior Choir Cantata will be built into worship for both services on December 17.
December 24 schedule - 9:00, 2:00, 4:00, 6:00, 10:30
December 25 - 9:00 a.m.
Next meeting - Tuesday, November 14 @ 5:30 p.m.
Sonja Christensen, secy.
OCTOBER 10, 2006
Members Present: Chairman Sharon Trudell, Dee Jensen, Sonja Christensen, Paul Oehlke, Barb Mohs, Pastor Gary Mikkelson
Members Absent: Keith Torgerson
Visitor: Bob Splichal
Spiritual Direction: Sharon Trudell based on Exodus 3, Galations 5 and Ephesians 2
Bob Splichal presented information concerning the Staff Support Committee. The development of objectives will now remove all references to the Board of Lay Ministry and will function and report only to the Executive Committee.
Minutes of September 19, 2006 approved (Jensen/Mohs)
Old Business:
1. Review of New Member Sunday - activities of the day, including potluck dinner, met the needs of several people.
2. Bible Studies, Forums, etc. - conversations are on-going by the Board of Outreach and Board of Education. The possibility of repeating the study of John on Sunday mornings was discussed. Sonja will discuss the idea with Pastor Jule_ and the Thursday morning group.
Visioning & Planning:
1. Some parishioners have indicated interest in attending the Evangelical Worship presentation on October 21 or October 28. Other participants are being sought.
2. Pastor appreciation will be observed Sunday, October 22. Board of Lay and others will host the coffee hour. Dee will invite the pastors and spouses.
3. A walk-through to provide comfort for ushers was discussed. Copies of guidelines for ushers will be given to board members.
Next Meeting: Tuesday, October 24 @ 5:30 p.m.
Sonja Christensen, Sec’y
SEPTEMBER 19, 2006
Members present: Acting Chairman Keith Torgerson, Dee Jensen, Sonja Christensen, Paul Oehlke, Pastor Gary Mikkelson
Members absent: Sharon Trudell, Barb Mohs
Guest: Pam Hendrickson
Spiritual Direction: John 3:6
Pam Hendrickson presented information and concerns regarding a new church directory with plans to do picture taking in October and November, reviewing in January and printing in February. Dawn Pehl has agreed to assist with Steve Krohn assisting with photography.
Minutes of September 12, 2006 approved (Jensen/Oehlke).
1. December 24/25 Worship:
Ö Motion made and carried to hold one worship service at 9:00 a.m. on December 24 (4th Sunday of Advent),
Ö Christmas Eve services to follow the routine of four services
Ö 9:00 a.m. service on Monday, December 25 (Jensen/Christensen)
2. Renew Worship:
Ö Motion made and carried to sponsor up to 16 participants in the Evangelical Lutheran Worship presentation to be held at St. John’s Lutheran Church in Fargo on October 21 (Jensen/Oehlke)
3. Worship Forum:
Ö Motion made and carried to delay the forum planned for October 15 to discuss worship as timing is not correct at this time (Oehlke/Christensen)
4. New Members Sponsors:
Ö Sponsors will be needed for the new members to be received on October 8
5. By-Laws:
Ö Members agreed that no further changes will be made to the By-Laws.
6. Next meeting - Tuesday, October 10 @ 5:30 p.m.
Sonja Christensen, secy.
Note: No discussion was held concerning the potluck for October 8. Sharon later agreed to make note in the October Beacon
.
SEPTEMBER 12, 2006
Members present: Chairman Sharon Trudell, Dee Jensen, Keith Torgerson, Sonja Christensen, Paul Oehlke, Barb Mohs
Members absent: Pastor Gary Mikkelson
Guest: Paul Swanson
Spiritual Direction: Paul Oehlke based on 2 Samuel 12, Romans 7, & John 3
Paul Swanson of Lifetouch Church Directories presented information concerning the possibility of a new directory. Bethel’s previous directories had been done 1998, 2000 and fall of 2003. Decision made to proceed with plans to develop a directory this fall. Motion carried 4 to 1 (Christensen/Mohs). Sharon will contact possible volunteers (Laurie Stiller, Inez Lunde, Bev McRoberts, Carolyn Grinager, Liz Graalum, Dale Peppel, Joyce Johnson, Pam Hendrickson).
OLD BUSINESS:1. Discussion concerning By-laws:
Ö Motion to keep a member of Board of Lay as an ex-officio member of the Call Committee. (SECTION IX - Board of Lay Ministry) This person does not need to be the chair of the Board of Lay. This item should be moved from 2.h. to 1.h. (Torgerson/Oehlke)
Ö Discussion concerning Membership, item c. It was suggested to strike "and supervise" to read "Be concerned about thorough instruction of youth and adults for Confirmation and church membership in accordance with the policies and aims of the Board of Christian Education."
2. Ideas of Sponsors of New Members - Day of New Member Sunday
Ö Change lines 2 & 3 to read "If a potluck, attend with new members and provide introductions at beginning of the event." (Oehlke/Jensen)
NEW BUSINESS:1. Next meeting - Tuesday, September 19 @ 5:30 p.m. Members were instructed to consider proposed revised By-laws and worship times for December 24 & 25.
Sonja Christensen, secy.
AUGUST 15, 2006
Members present: Chairman Sharon Trudell, Dee Jensen, Keith Torgerson, Sonja Christensen, Paul Oehlke, Pastor Gary Mikkelson, Barb Mohs
Spiritual Direction: Keith Torgerson based on Exodus 16, Matthew 25, and John 6Minutes of July meeting approved (Torgerson/Mohs)OLD BUSINESS:1. Worship in the park, August 6, 9:00 a.m.; good attendance (193)Ö In the future plan for another station for communion
Ö Reserve parking for those who may need communion in the car
Ö Note: The radio service did not come through (fault of radio station)
2. Mid-week worship updateÖ Attendance of 36 and 30 so the service is meeting a need for a substantial number of people.
Ö Mid-week worship will end August 30
3. Additional worship servicesÖ Discussion was held concerning adding a contemporary service.
Ö Perhaps have an open forum concerning our needs between services and a forum for youth on an evening following confirmation. Motion to hold a forum on October 15 between services (Christensen/Jensen).
NEW BUSINESS:1. New members
Ö Pastor Mikkelson shared a letter that will be sent to prospective new members.
Ö Mohs and Christensen presented ideas for sponsors of new members. The idea of sponsors contacting new members regarding worship changes was added to the list. This list will be filed and presented to sponsors.
2. Pastor Jule's installation - September 10 (also Rally Sunday)Ö Bd of Lay will do coffee with a cake made by Char Oehlke.
Ö Flowers will be ordered by Trudell.
Ö Information concerning the installation will be published in the Beacon and the bulletin insert.
Ö Sharon will present information preceding worship on September 3 (basket for cards, etc.)
3. Constitution and By-Laws - to be discussed at September meeting.
Sonja Christensen, secy.NOTE: Next meeting Tuesday, September 12, 5:30 p.m. Discussed possibility of moving all meetings to 2nd Tuesday of month.
JULY 11, 2006
Members Present: Chairman Sharon Trudell, Barb Mohs, Sonja Christensen, Pastor Gary Mikkelson
Members Absent: Paul Oehlke, Keith Torgerson, Dee Jensen
Spiritual Direction: Sonja Christensen based on Judges 16, John 21, & Mark 5
Minutes of the June meeting approved (Trudell/Mohs) as written after a discussion concerning additional compensation to senior pastor. All members agreed minutes were correct.
Old Business:
1. Worship in the Park August 6th @ 9:00 a.m.
- Sonja will order 12 dozen donuts from Jubilee
- Barb will pick up donuts, paper products, 2 - 3 gallons orange juice, plus find workers
- Sharon will put advertising on Channel 8 and radio
- Pastor Gary will put announcements in bulletin & Beacon, musicians & sound equipment, check with Rick Hendrickson & Dustin Klose
- Church staff will put signs at church and on outdoor sign
- All members will help gather a container for baptism, table with cloth for communion, offering baskets, coffee pots, all equipment
- No spraying needed
2. Pastor Jule’s installation will be September 10 (also Rally Sunday). Board of Lay will do coffee hour.
3. Call Committee Update - committee has held their closing meeting. Discussion concerning idea of Pastor Jule’s day off being Mondays and how to handle board meetings. Discussion tabled to August meeting.
4. Constitution and By-Laws - to be discussed at August meeting.
5. "Leading on Purpose" - Pastor Gary feels this is directed more especially to the leadership of congregations so is looking for a different resource for the general congregation.
6. Bible Studies, Adult Sunday School, etc. - men’s study is looking for direction as are Women’s Circles. Groups are needed to build relationships and fellowship. Discussion and planning will continue.
New Business:
1. New Member Service - perhaps to have reception of new members on October 8 with instructions to be held 9/17, 9/24 & 10/1. Suggestions to have a potluck dinner or some gathering following second service on October 8. A request would be made to have all new members be present at second service.
2. New Member Sponsors - Barb and Sonja will bring a list of responsibilities to the next meeting. Pastor Gary will bring a letter concerning prospective members. Sponsors would perhaps be requested to attend the last session of preparation (October 1).
3. New Member Follow-up - discussion concerning Board of Lay Ministry to do a follow-up by letter, etc.
4. Mid-week Worship - begins August 2, 5:45 p.m. and to continue all Wednesdays during August. This will be held in the Centennial Room. Message will follow the previous Sunday’s lessons.
5. Plans were finalized for Name Tag Sunday, July 16.
Next meeting: Tuesday, August 15, 2006 @ 5:30 p.m.
Sonja Christensen, Secretary
JUNE 5, 2006
Members Present: Chairman Sharon Trudell, Dee Jensen, Pastor Gary Mikkelson, Sonja Christensen, Keith Torgerson
Members Absent: Paul Oehlke, Barb Mohs
Spiritual Direction: All members based on Judges 16 & 17, Matthew 10, & Acts 2
Minutes of May meeting approved (Torgerson/Jensen)
Old Business:
1. Call Committee Update: A recommendation will be presented to the congregation Sunday, June 11, 2006.
2. Additional Compensation: It will be proposed to the Planning Council to compensate Pastor Mikkelson each month with $400.00 beginning June 1 and to continue through the first full month after installation of an associate pastor. This compensation will include a year-end bonus of $1,000.00 plus three additional vacation days (Jensen/Christensen).
3. Staff Support Committee: Agreed to accept the recommendation of Staff Support Committee concerning the list of responsibilities. Agreed a list of members and their terms of office (when term expires) is needed. Members involved need wisdom and experience. Confidentiality must be honored. Staff support is for salaried staff. Current paid staff will include senior choir director and handbell director.
4. Worship in the Park: Scheduled for August 6 @ 9:00 a.m. Band Shelter is secured. Pastor Gary and Keith will compile a list of what needs to be done. Wayne Braaten will be consulted.
5. Spiritual Core of Congregational Life: Perhaps look at Leading on Purpose as a follow-up to Purpose Driven Life.
New Business:
1. New Worship Book: Introductions will begin October 2006 through Easter 2007.
2. By-laws: A copy of the newly revised by-laws concerning Board of Lay Ministry was presented to members for review and consideration.
Vision:
1. Our focus will concentrate on evangelism and follow-ups with new members.
Next meeting will be Tuesday, July 11 @ 5:30 p.m.
Sonja Christensen, Secretary
MAY 9, 2006
Members Present: Chairman Sharon Trudell, Keith Torgerson, Pastor Gary Mikkelson, Dee Jensen, Sonja Christensen
Members Absent: Barb Mohs, Paul Oehlke
Guests: Bob Splichal, Judy Fleck, Pastor Darrel Saathoff
Devotion Leader: Keith Torgerson based on Jeremiah 15, Matthew 28, & John 10
Minutes of the April meeting were approved (Torgerson/Jensen).
Old Business:
1. Bob Splichal and Judy Fleck gave a report on activities of newly formed Staff Support Committee.
Objective 4c (evaluations) - discussion led to the suggestion of perhaps eliminating this item
Question - how does staff support committee communicate with Board of Lay? Perhaps by receiving minutes or a member of committee to attend meetings of Board of Lay
New Business:
1. Summer Worship - 9:00 a.m. Sundays beginning May 28th. There will be no Wednesday night worship services until arrival of second pastor (Torgerson/Trudell). Sharon will write a message concerning above for the bulletin and Beacon. Keith has booked the band shelter for worship August 6. Confirmation will be sent to Sandy.
2. Reported that there has been a positive interview for associate pastor with another interview to be held May 12.
3. Discussion to have lay people present Sunday worship services, aid in worship, participate in Bible studies, begin adult Sunday School.
4. Pastor Gary presented information concerning Renewing Worship Timeline and an overview of EVANGELICAL LUTHERAN WORSHIP.
Meeting adjourned.
APRIL 10, 2006
Members Present: Chairman Sharon Trudell, Paul Oehlke, Pastor Gary Mikkelson, Sonja Christensen, Barb Mohs, Dee Jensen and guest, Bob Splichal
Members Absent: Keith Torgerson
Devotion Leader: Sharon Trudell based on Genesis 12, Matthew 28, & Mark 16
Minutes of March meeting approved (Mohs/Oehlke)
New Business:
1. Bob Splichal presented information concerning establishing a pastoral and staff support committee. This committee is named in Bethel=s constitution C13.04 and by-laws under the direction of Board of Lay Ministry, yet has never been formed. Motion made and approved to support the formation of a staff support committee. That committee will define the purposes of the committee who will report to the Board of Lay Ministry (Oehlke/Trudell). The committee will consist of Bob Splichal, Dennis Trudell, Art Grochow, Lorna Hendrickson, Judy Fleck and Matt Brown with Pastor Darrel Saathoff serving as ex-officio member.
2. Discussion was held concerning the director of Board of Lay Ministry being an ex-officio on the Call Committee as stated in Bethel's by-laws, section IX item h. Pastor Mikkelson will visit with executive director Larry Gast and the Call Committee.
3. May meeting date changed to Tuesday, May 9 @ 5:30 p.m.
Old Business:
1. Plans for Holy Week were reviewed.
- Maundy Thursday service at 5:30 p.m. with the placing of the cross and stripping of the altar. Supper to follow.
- Good Friday service at 8:00 p.m. consisting of the Stations of the Cross. Service will be led by youth and adults. A back-up projector will be provided by Trudell.
- Easter morn: three services with brass accompaniment. Possibility of having music by the choir in future years.
2. Summer Worship - Wednesday evenings at 6:30 p.m. in the Centennial Room; perhaps utilizing music leadership people.
3. Goals and Objectives tabled until May meeting.
4. Concern as presented by Pastor Gary Mikkelson: "Is our present worship life adequate? How do we meet the needs of more people?"
Meeting adjourned
Sonja Christensen, secy.
MARCH 20, 2006
Members Present: Chairman Sharon Trudell, Paul Oehlke, Pastor Gary Mikkelson, Sonja Christensen, Barb Mohs, Keith Torgerson
Members Absent: Dee Jensen
Devotion Leader: Barb Mohs based on Genesis 32, Matthew 26, & Luke 4
Minutes of February meeting approved (Oehlke/Torgerson)
Review of Planning Council:
1. Maundy Thursday offering to be given to Global Missions
2. Representatives to April Synod Meeting: Linda Miller, Carl & Sylvia Likness, Judy Peterson, Larry Gast, Pastor Gary Mikkelson
3. Kelly Voss chosen as chairman of the Call Committee
Old Business:
1. New Member Sunday Review:
- Each new member had a sponsor. Notes have been sent to sponsors to encourage them to become and remain part of new members' lives.
2. Continuing Education:
- Motion to approve continuing education agreement with the changes as presented. (Mohs/Trudell)
3. Lenten Services and Suppers:
- Pleased with attendance and times (5:30 worship, supper follows)
4. Maundy Thursday:
- Continue with services as have been held during Lent; i.e. service at 5:30 with supper to follow
5. Good Friday:
- Service at 8:00 p.m. concerning Stations of the Cross. Via de Cristo group will assist. No supper or food that evening to allow for personal reflection.
New Business:
1. Easter, April 16
- Three similar services to be held at 7:30 a.m., 9:00 a.m. and 10:30 a.m. all with contiguous communion. (Torgerson/Christensen) A 6:00 sunrise service will be considered for another year. Worship committee will consider possibility of brass instruments to enhance the service.
2. Palm Sunday, April 9
- Service will consist of message plus choir cantata. Discussion was held concerning use of palms.
3. Letters to confirmands, graduates, etc.:
- Ideas will be discussed by additional boards and committees.
4. Summer Schedule:
- No decision made concerning mid-week services because of church being understaffed. If services are held, plans are being made to include music leadership. Tabled to next meeting.
5. Summer Worship in Park:
- To be held first Sunday in August @ 9:00 a.m. Keith will arrange for a shelter. Plans are being made to include different kinds of music.
Meeting adjourned
Sonja Christensen, secy.
January 9, 2006
Members Present: Wayne Braaten, Dee Jensen, Keith Torgerson, Sonja Christensen, Barb Mohs, Paul Oehlke, Sharon Trudell, Cheryl Brown, Pastor Gary
Members Absent: Chad Friese
Spiritual Direction: Wayne Braaten
Old Business:
Planning Council Update - Annual meeting set for January 29 and budget for 2006 will be presented. A report will be given on the "Walk of Faith" funds and discussion will be sought for the use of the funds.
Continuing Education Agreement – Keith Torgerson will compose a "revised" agreement that will reflect what the call committee had put together.
Baptismal Prayer Parents - As discussed last month, we will no longer have prayer parents, but we will continue with the tool boxes. We will also include the names of the newly baptized, with those that have past away on All Saints Sunday.
New Business:
New Member Sunday - February 26. We will need to find 4-5 sponsors for the new members. Pastor Gary will let us know how many we will need. Sponsors will make personal contact with the new member beforehand and then followup with them again a month or so later to see how they are doing. We will also do name tags that Sunday. We will need to make sure tables are set up and someone is at each service to be at the tables.
Lent - Discussed the possible use of Holden Evening Service for the lenten services. We would need to purchase 130-150 service manuals. There is a possibility that a Bethel member may want to cover the cost of the manuals with memorial funds. The theme for the Lenten services will be "Gifts of the Spirit". There was discussion regarding what time the lenten services should be scheduled along with the possibility of having a supper on Wednesday evenings also. The group going to San Antonio may be interested in serving the suppers for fund-raising or possibly the suppers could be served by different Boards.
Worship and Music - There was much discussion regarding the many needs in worship planning, music leadership and the many requirements needed to consider adding a contemporary worship service such as worship space, sound system, music and worship leaders, and etc.
NEXT MEETING: FEBRUARY 13 @ 5:30PM NOTE NEW TIME!
December 12, 2005
Members Present: Wayne Braaten, Dee Jensen, Keith Torgerson, Cheryl Brown, Sharon Trudell, Pastor Gary
Members Absent: Chad Friese
Devotions: Wayne Braaten
Minutes approved of previous meeting
Old Business
Planning Council Update – 2006 budget presented; annual meeting set for January 29 @ 9:30; Walk of Faith committee has been dissolved; 2 adult forums will be held – Dec 11 & 18.
Sacristy Prayer – Will continue thru January and then will re-visit. Wayne will make arrangements for December and Sharon will take care of January.
Continuing Ed Agreement – Cheryl will rewrite and present at next meeting.
Baptism prayer parents – Board of Lay Ministry will continue with "tool boxes", but we will no longer have "prayer parents" as this is the responsibility of the sponsors. We will not be taking pictures in 2006.
4. New Business
Confirmation will be the 1st the Sunday in May
Next "new member" orientation will be Feb 5, 12, 19, & 26.
For further discussion – Lenten services, training for ushers and greeters, informal/formal worship, music leaders, informal worship space.
NOVEMBER 14, 2005
Members Present: Wayne Braaten, Chad Friese, Dee Jensen, Keith Torgerson, Pastor Gary
Members Absent: Cheryl Brown, Sharon Trudell
Keith lead spiritual direction.
Old Business:
1. Wayne presented the Planning Council update. New board member orientation is
November 28th. The congregation will vote on the constitution at the annual meeting. A committee will further study the fiscal year change. This will be voted on at a later date. Window dedication will be November 20th . Boards were to submit their budgets after their November meetings. The Board of Property informed us that the flat roof will need to be replaced next year.
2. Bylaws: Wayne met with the by-laws committee October 13th and the changes discussed at the October meeting were added.
3. Sacristy Prayer: Dee will do November. Wayne found the long lost list. Chad will do the first Sunday in December Wayne will do the rest of December.
4. Continuing Education Agreement: Will review next meeting. Need to compare to the Sabbatical leave policy, continuing ed agreement, and Pastor Gary's letter of call. Budget for sabbatical.
New Business:
1. Baptismal Prayer Parents: Tabled until next meeting.
2. Budget: Requested $500.00 for lay leader education. The rest of our budget will be decided at the salary committee.
3. Items from members: Keith asked about a men's club. A forum that would have programs of interest for men. The idea of a contemporary service was also discussed.
Respectfully submitted,
Wayne Braaten
October 10, 2005
Members Present: Chad Friese, Cheryl Brown, Wayne Braaten, Sharon Trudell, Pastor Gary, Bob Splichal
Members Absent: Dee Jensen, Keith Torgerson
I. Devotions: Wayne Braaten
II. Minutes of previous meeting
III. Old Business:
Planning Council Update
Window dedication November 20
Conference attended by Bob Splichal & Pastor Gary
By-Laws - Much discussion - Wayne to attend meeting on Oct. 13 with By-laws committee.
Pastor Appreciation - Keith brought pizza to the church on Oct 5 for the staff. Wayne and Dee attended. Chad will be giving a temple talk on Oct. 23.
Sacristy Prayer - Sharon is scheduling October and Dee is signed up for November. We still need someone to do December.
IV. New Business
New member Sunday will be October 23. Pastor Gary has requested 7-8 sponsors. Cheryl and Sharon will work on getting volunteers.
Part-time Interim Pastor - We discussed job description and amount of time required whether it be 2 or 3/5. Pastor Gary will continue discussions with possible candidate(s).
September 12, 2005
Members
Present: Wayne Braaten; Sharon Trudell; Dee Jensen; Keith Torgerson; Cheryl
Brown
Members
Absent:
A. Wayne gave a Planning Council update.
Nominating
committee is still looking for a few more volunteers to fill some vacancies on
some boards.
By-law/constitution
committee submitted a draft of changes proposed in the constitution and would
like board members to review.
Pastor
Paul has resigned and Sept. 25th will be his last day. There was much
discussion regarding assistance for Pastor Gary. Keith Torgerson made a
motion that Wayne and Sharon should talk with Bob Splichal regarding the
interim plans for assistance for Pastor Gary and the possible use of Harvey
Hendrickson.
B. Sacristy Prayer -
C. Continuing Ed Agreement -
Cheryl is working on will bring to October’s meeting for discussion.
D. By-laws/constitution - We will
review in further detail at the October meeting and Sharon/Wayne will find out
when By-law/constitution committee will be meeting with the Boards.
IV.
New Business
A. Pastor Gary’s installation is
September 18.
B. Pastor Paul’s last Sunday
is September 25. We will host an appreciation coffee hour for him in the
Centennial room.
C. The youth going to
D. October is Pastor Appreciation
month.
D. Baptismal prayer parents will be
called by Cheryl. We will need to assign someone to take a picture.
E. 1st communion - Will
discuss at next meeting - Review past procedures.
F. 40 Days of Purpose
August 8, 2005
Members Present: Wayne Braaten, Cheryl Brown, Sharon Trudell
Members Absent: Chad Friese, Dee Jensen, Keith Torgerson
1. Spiritual Direction - Sharon Trudell
II. Minutes of previous meeting approved - Wayne/Cheryl
III. Old Business
a. Planning Council update - Wayne
By-law & Constitution committee is making progress.
Pastor Paul resigned from the Senior Pastor position and has been
offered the Associate Pastor position.
b. Worship in the Park
For some reason the service did not get broadcast. The equipment had been setup and tested before the service started, but for some reason did not work.
The service went well and was well attended. We bought 12 dozen doughnuts and glazed doughnuts were preferred 2 to 1 over plain. Coffee was served, but no juice.
c. Sacristy Prayer - Chad has the month of September. Sharon will email Chad to remind him. We have no one signed up for Oct, Nov, or Dec.
d. Continuing Ed agreement - Cheryl is re-writing.
e. Staff support/Grievance Committee tabled until next week.
IV. New Business
a. DVHM position - will discuss further at next meeting.
b. By-laws - will discuss at next meeting.
c. Congregational Relay - Board of Stewardship fall campaign would like assistance from other board members.
d. Confirmation Curriculum - Wondering what is (if any) Board of Lay Ministry’s role - Tabled to talk with Pastor Gary.
e. Prayer Chain - Sharon will visit with Joyce Johnson. Joyce was helping out with the email chain. Pastor Paul will visit with Alice to make sure it is working okay.
d. Quiet Bags - We will buy supplies. Cheryl will visit with Ivy about getting the bags filled. Could possibly be a Sunday School or Confirmation project.
July 11, 2005
Members present: Wayne Braaten, Sharon Trudell, Cheryl Brown, Keith Torgerson, Pastor Paul
Members absent: Dee Jensen, Chad Friese
I. Spiritual Direction - Wayne
II. Minutes from the June meeting were reviewed and approved - Keith/Wayne
III. Wayne gave a summary of the Planning Council meeting.
A. Call committee has received a signed letter of call from Pastor Gary Mickelson.
B. A committee has been formed to work on updating the by-laws. They will hold their first meeting July 12.
C. Custodian has resigned. Board of Property will handle exit interview and hiring of replacement.
IV. Old Business
A. The DVHM position is now vacated. The Board of Lay Ministry will re-evaluate job description.
V. New Business
A. Worship in the Park will be August 7th. Sharon and Cheryl will get musicians lined up. Cheryl will order doughnuts. Wayne will pick up the doughnuts and juice that Sunday. Wayne will also take care of the coffee, cups, napkins and sound system. Wayne will also call Wayne Beyer regarding the shelter and spraying. An announcement will be put in the bulletin and Beacon (Wayne will handle).
B. Discussed options for coffee hour regarding the purchase of rolls using money collected from donations for coffee. No decisions made.
C. Pastor Paul talked about two books, "Our Staff" and "Pastor and the People". Pastor
Paul will be doing a write-up for a presentation to the Planning Council.
D. Need to review visions and objectives of our Board.
May 9, 2005
Members present: Wayne Braaten, Cheryl Brown, Sharon Trudell and Pastor Jim Members absent: Dee Jensen, Keith Torgerson, Chad Friese
I. Spiritual Direction - Wayne
II. Cheryl submitted minutes from the April meeting. Minutes were discussed, corrected and Cheryl will re-submit.
III. Wayne gave a summary of the Planning Council meeting and review minutes.
A. Cheryl Brown, Pastor Jim, Bob Splichal, and Wayne met with Director of Hospitality and discussed job duties, objectives and office hours.
B. May 15 is Pastor Jim's last Sunday. Board of Lay Ministry will host the coffee hour in honor of Pastor Jim. Sharon will order cakes from Char Oehlke and Char will deliver to church on Sunday morning. Cheryl/Keith will make coffee and help serve. Wayne will help with cleanup.
C. Talked briefly about utilizing lay leadership for visitations possibly in the fall.
D. Bob Splichal will have an exit interview with Pastor Jim and a member of Board of Lay Ministry should attend.
Sacristy prayers for May will be arranged by Chad and Cheryl will do June.
Meeting adjourned.
Monday, April 11, 2005
Members Present: Wayne Braaten, Cheryl Brown, Dee Jensen, Chad Friese, Pastor Jim
I. Spiritual Direction: Cheryl Brown
II. Approve Minutes of Previous Meeting:
Correction noted, Keith Torgerson has
not been asked to run again, so could not have declined.
Minutes approved
as corrected.
III. Old Business
a. Planning Council Update: Verbal update was waived to allow
more time
for other agenda items. All members
are aware that notes are available
online.
b. Small Group Ministry: Approximately 76 people did
"The Purpose Driven
Life" study. All but one group
are finished.
c. Exit Interview: Dee Jensen and Chad Friese conducted an
exit interview
with Pastor Chris. He is leaving with
positive feelings from his youth
ministry. Complete notes will be
available at the next meeting and will be
kept on file at the church.
IV. New Business
a. Board for DVHM: Cheryl, Wayne, Bob Splichal and Pastor Jim
will meet
with Chasity to see how the position
is going and where we can provide
more guidance for her. No review or
feedback have been given since she
started.
b. Name Tags for Staff: It was discussed and decided that
they aren't
necessary right now.
c. Items from members:
i.
Secretary's Week: April 27th is Administrative Assistant's Day.
ii. New
Interim Pastor: Paul Bortnam will be starting Memorial Day
weekend.
iii. Help is
needed from congregation members with certain tasks until
we have a new pastor. It is suggested that the Stephen's ministers
can visit the shut-ins. Bob S. will be trying to find people to
volunteer to help out in other ways, too.
iv. We are
going to have volunteers manning the front office on
Sunday mornings. Still looking for two more volunteers to be
trained.
March 14, 2005
I - Devotions led by Dee Jensen
II. Minutes approved for February meeting - Sharon/Chad.
III. Wayne gave update from Planning Council. Window design approved by congregation and fund-raiser kickoff is Tuesday, March 29.
Synod Assembly is April 9 & 10. Vonnie, Carl & Sylvia Likness, Jim & JoAnn Strege will be attending.
Nominating committee - Steve Hendrickson was nominated chairman and Mike Bassingthwaite is vice-chairman.
Chad & Cheryl will be completing second term on Board of Lay Ministry so they will not be returning. Dee Jensen, Wayne Braaten and Sharon Trudell will serve another term. Keith Torgerson will not be serving another term.
Small group ministry is going well. Thanks, Dee, for coordinating this and calling volunteers.
IV. New Business - Pastor Chris coffee hour appreciation - Cakes were ordered from Char Oehlke. Wayne will pick out a plant. Chad will present gift certificate to Pastor Chris. Chad will also take care of setting up microphones and will talk to Youth team regarding a poster. <