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Board of Property & Management
Past Minutes
MARCH 10, 2008
Members Present: Larry Bontjes, Rod Romereim, Geri Coyne, Jana Olson, Lori Buboltz, Derrick Lathrop
Spiritual Direction: Lori Buboltz
Minutes of the February meeting were approved (Rod/Lori).
Old Business:
1. Custodial Report - Jana
- Prime Concrete fixed sidewalk by south doors. Cost $75 submitted for payment. Requested bid for permanent fix.
- Virus protection installed on all computers. New computers have been installed.
- Gas bill for last month less than expected. Still have 3 valves to replace once it is shut down.
2. Discussion on adding electric boiler for an off peak system. Reviewed bids and projected operating costs. Motion carried to install electric boiler (Rod/Geri).
3. Heating system valve changes. Discussion on the 29 additional valves that were replaced. Motion carried (Rod/Larry) to recommend to the Planning Council payment to Climate Makers for replacing those valves.
New Business:
1. Walk through of church for strategic planning. Listed items for future budgeting.
2. Will serve meal for March 12th service.
3. Bill presentation: motion carried (Rod/Lori) for payment of bills.
Visioning, Planning, Setting Direction:
1. Larry reminded all to attend March 15th planning session.
2. With no other business, we had closing prayer. Motion carried (Lori/Larry) to adjourn meeting.
Geri Coyne, Secretary
FEBRUARY 11, 2008
Members Present: Larry Bontjes, Rod Romereim, Geri Coyne, Jana Olson, Pastor Gary
Members Absent: Lori Buboltz, Derrick Lathrop
Spiritual Direction: Larry Bontjes
Minutes of the January meeting were approved (Geri/Rod).
Old Business:
1. Custodial Report - Jana
- Thank you notes were signed for Matt Brown and Daryl Eberhardt for painting the wall in choir room
- All stained glass from the west window was picked up so nothing had to be hauled to the garbage
2. Geri Coyne was elected secretary for the upcoming year.
3. Heating system valve changes. Discussion on the 29 additional valves that were replaced. Motion carried (Rod/Larry) to recommend to the Planning Council payment to Climate Makers for replacing those valves.
4. Larry explained the situation regarding pipe wrap repairs. Bid from Heinen Environmental Systems for $8,789.00 will alleviate problem and bring us into compliance. Motion carried (Geri/Larry) to recommend to Planning Council this be included in the capital fundraiser.
5. New curtain for Fellowship Hall - no new developments.
New Business:
1. Synod Assembly is April 5 & 6. Pastor Gary indicated there is room for one man to attend. Jim Strege indicated he would be interested in attending.
2. Computer for Pastor Gary - Pastor Gary’s computer is no longer functioning. He indicated he would be willing to take Sandy’s and give the new computer to Sandy. Bids were passed around. Motion carried (Larry/Rod) to spend up to $1,000 on the computer, transferring files and possible warranty from Cooper’s Technology Group.
3. Lenten Supper - Larry will check to see if March 12th is available.
4. Concrete South Entrance - There is heaving of the concrete. We will check to see if we can grind down the concrete until the frost goes out and permanent repairs can be made. Rod to check with Prime Concrete.
Visioning, Planning, Setting Direction:
1. There will be a visioning meeting on March 15th for a 5 year planning session. At our next meeting, we will do a walk through of the church to see what needs to be addressed during that time to prepare us for the meeting on the 15th.
2. With no other business, we had closing prayer. Motion carried (Geri/Rod) to adjourn meeting.
Geri Coyne, Secretary
JANUARY 14, 2008
Members Present: Dick Geiselhart, Lori Buboltz, Daryl Eberhardt, Larry Bontjes, Ginny Buck, Rod Romereim, Jana Olson, Pastor Gary
Minutes of the December meeting were approved (Daryl/Lori).
Old Business:
1. Custodial Report - Jana
- Pop machine: Coke will give us a profit from machine; other items in it also. Motion carried (Dick/Larry) to let Bob Caranicas proceed with arrangements for new machine.
- Snow pile on South lot: snow pile has been relocated to middle edge of lot. Mr. Lord did not want it there. He was invited to the meeting but did not come. Drainage show the drop doesn’t go the direction of his home.
- Thank you sent to congregational member for removing snow piles.
- Marti system will be moved from the boiler room to the sacristy when the sacristy is remodeled.
- Handbell group has requested a shelf in their storage room for books/music. Jana will install.
- Gas bill was $1,800.00. Consumption was the same but rates are higher, mainly because we are not interruptible.
- Cleaning in boiler room: can the remaining stained glass pieces be thrown; most are not useable. Notice will be placed in bulletin/Beacon if anyone should desire piece.
- Partition in Fellowship Hall: Larry will contact Memorial Committee to ask them to act on pursuing purchase of new folding partition.
- New plug-ins for fans in front of sanctuary to be located in the recessed lighting. Electrician will do at the same time when here for another project.
- Two valves are howling, one in front of sanctuary and one upstairs.
- No asbestos report has been received yet.
New Business:
1. Excess money in checking account at year-end will be transferred to savings account. December was a great month for giving.
2. Discussion on future needs: supplemental electric boiler; ceiling tile throughout.
3. Motion carried (Dick/Lori) to approve payment of bills.
4. Annual meeting is January 27th at 10:00.
Ginny Buck, Secretary
DECEMBER 10, 2007
Members Present: Dick Geiselhart, Lori Buboltz, Daryl Eberhardt, Larry Bontjes, Ginny Buck
Minutes of the November meeting were approved (Daryl/Lori).
Old Business:
1. Custodial Report - Jana not present
- Has called Wahpeton Paint & Glass to replace glass in sanctuary door
- The Marti broadcast system has not been working; part was replaced last week and worked on Sunday. Mark Borchert of Triad Broadcasting would like to move Marti to the sacristy
- Bob Caranicas presented proposal to replace current pop machine
- Working on issues with the new heating system
- Do we enter a maintenance agreement with Climate Makers? What will it cover?
- Moisture issues in East entrance
- Board approved (Lori/Dick) to pay entire amount for virus protection software on Jana’s computer. It is her personal computer but is used half-time for work
- Snowpiles: isssue of kids in danger. Can snow be piled in center of south side of lot to keep away from alley? Would like to have the piles moved if someone donates cost of removal
- Hot water heater unit for the boiler room at a cost of $1,795. Will look at this at a later time
2. Board is wondering if the side candles for Christmas Eve can be raised up so they don’t get bumped. Board of Lay Ministry made the decision not to use them this year.
3. Budget - Dick updated the board on some of the line items. Most are staying as presented or some juggling of amounts.
New Business:
1. Bob Caranicas wants to replace the pop machine that presently has only pop to one which would contain juice, water and other choices from Midwest Coke. Board is questioning if he has talked with Pepsi, where does the money go and who will take care of it in the future?
2. Dick & Sandy will go through the safe deposit box this Friday. Should be done on a yearly basis.
3. Contact has been made by a parishioner who would like to update cabinets in the sacristy. Permission has been given and will proceed with plans in the spring or summer.
4. Asbestos issues - when putting in the new heating system, there are areas where asbestos was discovered. Jim Hansen came to take care of some of it. Discussed alternatives to this problem.
5. Motion carried (Larry/Daryl) to approve payment of bills.
NOVEMBER 12, 2007
Members Present: Dick Geiselhart, Lori Buboltz, Daryl Eberhardt, Larry Bontjes, Ginny Buck, Jana Olson
Minutes of the September meeting were approved (Larry/Ginny).
Old Business:
1. Custodial Report
- Singleman’s Salvage has picked up old boiler parts
- Back hall - no heat to that space and boiler room; suggest baseboard heaters
- Boiler should be up and running Tuesday, November 13
- Noted vandalism of sprinkler heads and signs for driveway of north parking lot
- Posts for the ally will be on hold until we are able to cement them in
- Changed the motor on the compressor
- Issues on the radio broadcast and whose responsibility it is to be sure the system is working. KBMW should call Jana by 8:00 a.m. if they have no feed coming through
- Next spring cement in poles on driveway on 6th street
- Discussed options of how to keep kids off the roof
2. Ceiling - Dick has tried to get Ron Teschner to talk about finishing the hall tile. Would like to get it done.
New Business:
1. Office upgrade - office printers are old and slow and should be upgraded.
2. Hope to have new board members attend both December and January meeting to see what happens on this board.
3. Fundraising will be done to pay for the new boiler and other projects in the future.
3. Motion carried to pay bills (Lori/Daryl).
Ginny Buck, Secretary
SEPTEMBER 10, 2007
Members Present: Dick Geiselhart, Lori Buboltz, Daryl Eberhardt, Larry Bontjes, Ginny Buck, Jana Olson
Minutes of the August meeting were approved.
Old Business:
1. Custodial Report
- Someone can go pick out a tree to be planted by Pastor Jule_ s office
- Someone from Wahpeton Paint & Glass will be in this month to replace glass on sanctuary door
- More vandalism on South side - flower pots, etc.
- Desk out back needs to go to Ardeith Richter’s house for rummage sale
2. Heating Update
- Boiler bid: stay with steam if we just want to maintain system @ $32,000; for long-term effectiveness, convert to hot water for $48,000
- Motion carried to recommend to the Planning Council to switch from steam to hot water (Dick/Lori)
3. Roof is done. Dick will call roofer about ruts in lawn on South side.
New Business:
1. Budget was worked on.
2. Discussed Jana’s evaluation.
3. Motion carried to pay bills (Lori/Larry).
Ginny Buck, Secretary
AUGUST 13, 2007
Members Present: Dick Geiselhart, Lori Buboltz, Daryl Eberhardt, Larry Bontjes, Ginny Buck, Jana Olson
Minutes of the July meeting were approved (Larry/Daryl).
Old Business:
1. Custodial Report
- CMI is redoing bid to do all the repairs to bring up to code
- Exhaust fans: there is a switch in closet by water fountain
- Ray from Wahpeton Paint & Glass has taken measurements of broken pane from north sanctuary door for replacement
- Refrigerator in sacristy is not working
- Sprinkler system: all heads on South side have been pulled off
- Move of Choir Room & Quilting Room has gone okay and our end is done
2. Heating Update
- Boiler will be worked on and not replaced. We will give other items to be worked on so a capital fund drive can be done.
3. Youth room has been giving some problems with unsupervised work being done.
4. Some concerns have been expressed over the new schedule for worship services.
New Business:
1. Pastor Jule_ would like to have a tree placed outside her window to help with blocking the sun. Damaged tree was never replaced from a couple years ago. Motion carried to proceed with this.
2. Employees and Children - messes not cleaned up after being here. Jana has permission to talk to those involved.
3. Sonja Christensen on behalf of the quilters has requested permission to hang rack on SW wall. Board gives permission for this.
4. Budget - looked at worksheet and decided much will remain the same. We will work on it at the September meeting.
5. Motion carried to pay bills (Lori/Daryl).
Ginny Buck, Secretary
JULY 9, 2007
Members Present: Dick Geiselhart, Lori Buboltz, Daryl Eberhardt, Larry Bontjes, Ginny Buck
Visitor: Chad Friese
Minutes of the June meeting were approved (Larry/Daryl).
Chad Friese representing the Alternative Worship Task Force was present to discuss their plans. They are suggesting moving the quilting items into the choir room and the choir room into the present quilting area. The stage would be made from the upper shelf where the quilting items are. Shelves will need to be put in the choir room on the south wall. We feel they can go ahead to try and work this out. Call Chad with any suggestions.
Old Business:
1. Custodial Report
- Dean’s Landscaping has been called to fix the sprinkler
- Get bids on fans for bathrooms
- Fix windows
- Wondering about frosted glass for missing panel in sanctuary door; check with Wahpeton Paint & Glass
- No progress on roofing last week
2. Heating Update
- No action from Robert Gibb & Sons ($33,000 repairs)
- Lunseth - does not recommend changing to hot water boiler
- Repairs: info from Jana shows $5,300.00 spent on boiler last two years
- Climatemakers bid to convert is $44,000; have spent $7,500.00 on repairs this year
New Business:
1. Window are being repaired by Wahpeton Paint & Glass
2. Inventory - Ivy will do Sunday School area; Sandy will do the office
3. Work with Board of Stewardship on fundraising
4. What do we need to do to get church property up to running smoothly
- Handicap on south entrance
- Heating, etc.
- Soffets
- Reseal parking lots; not at this time as both are not in need
5. Budget worksheets will be available in August.
6. Motion carried to pay bills (Ginny/Daryl)
Ginny Buck, Secretary
JUNE 11, 2007
Members Present: Dick Geiselhart, Lori Buboltz, Daryl Eberhardt, Larry Bontjes, Ginny Buck, Jana Olson
Minutes of the April meeting were approved (Daryl/Dick).
Old Business:
1. Custodial Report
- Upper window in atrium has a crack in the inside
- South sanctuary entrance had lots of moisture during the recent rains
- Roofers trucks have created several deep ruts in the yard
- Bid to replace rotted wood on sills in office windows is $585.00
- Inventory of the church building has been started; video camera will be used to record visual documentation.
- It has been suggested by members that a vented fan needs to be placed in the women’s and men’s bathrooms. Further information will be gathered before decision is made.
- Sanctuary roofing is on-going
- Ceiling tile project is done for now and will continue in the fall. Inspector will check wiring.
- Still trying to get more than one bid on boiler.
- Discussed the alley and are considering steel posts with placement of large rocks in between rather than railroad ties
New Business:
1. New Board Members - both Lori and Larry will continue on the board. Ginny is undecided. Need to brainstorm for names to submit to the Nominating Committee
2. Dick and the board will have a list of projects needing to be done in the future for the new board.
3. Motion carried (Daryl/Larry) to accept the bills as presented.
Ginny Buck, Secretary
MONDAY, MAY 14, 2007
Members Present: Dick Geiselhart; Daryl Eberhart; Ginny Buck; Lori Buboltz; Larry Bontjes
Lori Buboltz moved to approve the minutes from the last meeting. Motion carried.
Old Business:
1. Custodial Report - Jana
- found inventory report from 1999; will need to be updated.
- Hot Water System Boiler bid:
Climate Makers $44,700
Robert Gibbs $33,000 (boiler only)
Jana will follow up.
- PA & lights have been left on Sundays. No one here. Talk with pastors
to check after 2nd service that all things are shut off. Duties of ushers.
- Jana has had problems with people doing things without asking – mowing?
- Ceiling - no lights - get someone to do it. May let go for awhile
- Shingles were delivered today
- There are boards to use for striping the parking lot
- May 18 - Spring inspection - Dick and Jana
New Business:
1. Youth Room Proposal - Ivy Schulz
- Taking ceiling tile out; could have fabric draped from the ceiling. Stage in the south
end. Movie nights - skits - Praise Band
- The idea to take the split doors from upstairs & put in place of door to kitchen won’t
work
- Two tall tables with chairs
- Cork board on east wall
- Three Rivers has remnants and will bind for $300 to put over carpet on north end
- Tan paint on walls
- Four chairs; Ottomans with storage; Couch; Cushions
- Board of Youth & Ed have some money and hope to raise money for the rest
- The lights that are in the room should stay
- Stage end would like curtains & a pull down screen to view movies
-The Board of Property gave permission to go ahead with their plans
Lori moved to accept the bills as presented. Dick seconded. Passed. Meeting adjourned.
Submitted by Ginny Buck
APRIL 9, 2007
Meeting called to order -
Members Present: Dick Geiselhart, Larry Bontjes, Ginny Buck, Jana Olson
Members Absent: Darwin Bring, Daryl Eberhardt, Lori Buboltz
Larry moved to accept last month’s minutes. Dick seconded. Passed.
Old Business:
1.Jana reported:
-Boiler - $7500.00 to get fixed
-Electric heat isn’t heating the Sanctuary
-Air Conditioning does work in the Sanctuary
-Two valves need to be replaced (boiler)
-Chemicals - need to start over - flush out lines & start w/new
-Water leak - possibly two different areas
5 Valves & 19 Steam Traps = $7500.00
*Chemicals are the most important at this time.
Boiler is 80% efficient
New Business:
1. Next week Jana gone day hours. Will be in early or late.
2. Gutter fell off outside of Sanctuary. Can be replaced after shingling.
3. Don Wald is checking on railroad ties for alley to protect our grass & will fill
in the hole in parking lot.
4. Monday, April 16, at 6:30 p.m. will start demolition of ceiling. Call for workers
on Monday afternoon.
5. Spring Inventory - possibly on Friday, May 18.
6. Think of names of members for church boards. Keep in mind & give to Nominating Committee.
Ginny moved, Dick seconded. Motion carried.
Next meeting will be May 14, at 6:30 p.m.
Submitted by Ginny Buck
FEBRUARY 12, 2007
Members Present: Dick Geiselhart, Ginny Buck, Larry Bontjes, Daryl Eberhardt, Jana Olson
Members Absent: Lori Buboltz
Minutes of the January meeting were approved (Ginny/Larry).
Old Business:
1. Custodial Report - Jana Olson
- Jana had to call Johnson Controls to check box in Centennial Room to check on noise.
- Who do we get to replace the stained glass in the door? Classic Glass will be contacted to see if they can cut a piece to replace.
- Planning Council approved Via de Cristo large group here February of 2008
2. Ceiling Tile Update - Ron Teschner will be project coordinator and Mike Rick will oversee electrical. We were given approval to get new drop-in lights for the ceiling that is being replaced.
New Business:
1. Global Mission Society would like a display case to feature the wood carvings they sell. They need to give more specific description.
2. Votive Christmas Candles - Jana checked on lights for Christmas votives. We will consider those.
3. Documents in Safekeeping - needs to be gone through to see what should be kept. Sandy, Dick and an attorney from congregation should do together.
4. Inventories of church areas should be taken to have a record of what the church has.
5. Can go ahead with getting bids for shingling the sanctuary roof.
6. Activity on flat roof - need to be sure no unnecessary activity happens out there for which we may be liable.
7. Ladies want to know if they could display the antique sewing machine somewhere in the church. Due to space problems, we denied the request.
8. There will be no meeting in March due to many of board members gone. Dick will contact members for special meeting regarding ceiling.
9. Approved paying bills (Larry/Dick).
Ginny Buck, Secretary
JANUARY 8, 2007
Members Present: Lori Buboltz, Ginny Buck, Larry Bontjes, Daryl Eberhardt, Darwin Bring, Jana Olson
Members Absent: Dick Geiselhart
Minutes of the December meeting were approved (Lori/Ginny).
Old Business:
1. Custodian Report - Jana Olson
- Sacristy door re-keyed by Carlsrud Locksmith
- Ceiling tile and grid work is here. Work needs to be completed before March 19
- Parking and driving on grass in alleyway; City of Wahpeton will be contacted to see if we can use railroad ties to discourage anymore property damage
- Loose pews; will fix
- Radio broadcast has not been working properly. Jana is working with Chief Engineer in Fargo and Sandy is working with Bill Dablow to get problem resolved
- Checked into TV broadcast; would need a lot of new equipment and wiring
2. Congregational member will furnish soffit materials up to $1,500.00 from EMCO.
New Business:
1. Ceiling tile planning - working on getting a time and date to start work
2. Christmas Eve votive candles being looked into.
Darwin Bliss, Secretary
DECEMBER 11, 2006
Members Present: Dick Geiselhart, Lori Buboltz, Ginny Buck
Members Absent: Larry Bontjes, Daryl Eberhardt, Darwin Bring, Jana Olson
Minutes of the November meeting were approved.
Old Business:
1. Custodian Report:
- Ceiling tile ordered; will be stored in fellowship hall storage room shared with the quilters
- Boiler working okay
- Requesting that a key be made for the sacristy only; present key also opens other areas
- New Folding Doors for Fellowship Hall
- wood fold doors: need track and need to be installed by us
- modern fold: includes installation; many different thicknesses
- Board of Property will make recommendation to the Memorial Committee
- Youth want to paint the Youth Room over spring break. We would like to see a plan from them as to what and when they will do this project. Then they can work with Jana.
- In the process of replacing lights in Fellowship Hall
- Parking lot hole - contact Don Wald?
2. Budget - reviewed the budget and items that have been cut from it for the church home.
- suggestions of methods to pay for this would be capital campaign or increase mortgage
Some items could come off the initial list of items with Memorial Committee taking on dividers.
New Business:
1. Motion carried to approve bills (Lori/Dick).
Ginny Buck, Acting Secretary
NOVEMBER 13, 2006
Members Present: Dick Geiselhart, Lori Buboltz, Ginny Buck, Darwin Bring, Daryl Eberhardt, Jana Olson
Members Absent: Larry Bontjes
Minutes of the October meeting were approved (Daryl/Lori)
Old Business:
1. Custodian Report:
- East entry area has water problems. Darwin will follow-up on this
- Looked at samples of dividers
- Looked at estimate for window repair of $265.00 in Pastor Jule_ ’s office. Looking at other solutions
New Business:
1. Received estimate from Krump Construction to replace south entrance concrete. Bid was $3,245.00.
2. Motion carried to approve bills.
Darwin Bring, Secretary
OCTOBER 9, 2006
Members Present: Dick Geiselhart, Lori Buboltz, Larry Bontjes, Ginny Buck, Darwin Bring, Daryl Eberhardt, Jana Olson
Minutes of the September meeting were approved (Ginny/Lori)
Old Business:
1. Custodian Report:
- Simplex Fire system - Jana will make contact to check on getting estimate to update dated system
- Dean’s Landscaping blew out sprinkler system and replaced one of the sprinkler heads
- Has not heard anything from Wahpeton Glass & Paint regarding windows
- BLCW would like some painting done in Fellowship Hall; Denise Miller is the contact
- Boiler inspector was here; suggested extending pipe to floor drain
2. Ceiling Tile - been okayed to purchase ceiling tile. Youth Room will be painted for ceiling instead of tile.
New Business:
1. Discussed 2007 budget.
2. Motion carried (Lori/Ginny) to approve bills.
Darwin Bring, Secretary
SEPTEMBER 11, 2006
Members Present: Dick Geiselhart, Ginny Buck, Daryl Eberhardt, Lori Buboltz, Jana Olson, Larry Bontjes
Members Absent: Darwin Bring
Minutes of the last meeting were approved as read (Daryl/Lori).
Old Business:
1. Custodian Report:
- windows in conference room are not opening; need to redo the framing & window. Ray from Wahpeton Paint & Glass will be contacted
- ceiling tile/light fixtures issue: member of the congregation is able to move the conduit but not if it needs to be re-wired. Fixtures could be re-used
- neighbors in the alley are parking on our grass; can we do anything? How much of the property is ours? Next time it happens Jana will call the police to find out what can be done
- South parking lot needs to be striped for parking with individual spots
2. Computer Update: the desktop computer is being ordered and will be installed for Pastor Jule_
3. Audio System: we are looking into ear to mouth microphones for the pastors; possibly speakers for under balcony
New Business:
1. The board will check into fans for sides in front to blow in the area of pulpit and lectern.
2. Bids for projects such as shingles and painting east & west entrance need to be obtained in order to try to get them into the next budget year. Daryl will check on painting; Dick will check on south entrance concrete.
3. Motion carried (Ginny/Dick) to pay the August bills.
4. Team captains are needed by the Stewardship Board for the Fall Campaign.
Ginny Buck, Acting Secretary
AUGUST 21, 2006
Members Present: Dick Geiselhart, Darwin Bring, Ginny Buck, Daryl Eberhardt, Lori Buboltz, Jana Olson, Pastor Gary
Minutes of the last meeting were approved.
Old Business:
1. Custodian Report:
- will split her workday and be offsite from 11:45 to 2:00 p.m. during the school year
- lawnmower not working; will take mower to Ace Hardware
- moisture in between panes of glass in Pastor Jule_ ’s office; will monitor
- internet connection will be installed in Ivy’s office
2. Ceiling Tile - can pursue ceiling tile endeavor; will get estimate on 2 X 2 ceiling tiles.
3. Audio System - Pastor Gary and Dick will meet with possible donor for audio system.
4. Tree - will cut down tree on east side of church.
New Business:
1. Insurance policy reviewed.
2. Training opportunities discussed.
3. Computer for Pastor Jule_ - presently using laptop; would like desktop.
- quote received for Accer Intel Celeron to include tower, software & anti-virus for $869.00
4. New member - Larry Bontjes is interested in serving on the Board of Property. Motion carried (Lori/Daryl) to approve Larry as new board member. Dick will call him.
5. Motion carried to approve bills (Ginny/Daryl).
Darwin Bring, Secretary
JULY 10, 2006
Members Present: Dick Geiselhart, Ginny Buck, Daryl Eberhardt, Pastor Gary, Jana Olson
Members Absent: Lori Buboltz, Darwin Bring
Minutes of the June meeting were approved as read (Ginny/Daryl).
Old Business:
1. Custodian Report
- A used burnisher/polisher has been donated by Bob Kilber
- Western Products bid for metal roof is $77,424.39
- Menards bid for ceiling tiles is $1,606.87 for 2600 sq. feet
- Jana started the boiler and it seems okay
- Heat control window film is $150.00 for 50' roll. Motion carried (Dick/Ginny) to order the window darkening kit for $150.00
- Jana will be on vacation July 19 - 25. Coverage is in place while she is gone.
2. Roof Update - invoice has been paid in full.
3. Computer Update - new server is in and additional upgrades made. Seems to be working well.
New Business:
1. By-Laws Review - not much affected this board.
2. Tree on east side should come out but there is a nest with babies in it so we will wait.
3. Motion carried (Daryl/Dick) to approve bills.
Ginny Buck, Acting Secretary
JUNE 12, 2006
Members Present: Daryl Eberhardt, Ginny Buck, Lori Buboltz, Dick Geiselhart, Darwin Bring, Pastor Gary
Members Absent: John Quamme, Leland Gregor, Jana Olson
Minutes of the May meeting were approved (Buck/Buboltz).
Custodian Report:
- Existing exit sign will be placed in the north parking lot 6th Street driveway
- Dick will contact M.J. Dalsin about roof flashing
- Enterprise bid $66,748 for metal roof of sanctuary plus disposal costs
- Schmitty's repaired boiler regulator
- Simplex alarms: batteries old; check with Jana about replacing batteries
- Questioned whether to repair wall or re-attach signage in office
- Discussed need to check into tinting on atrium windows to reduce amount of sunlight heat
- Duane Lunde offering to help stripe parking lot
- Approval needed to include 13" TV and two VCR's on upcoming rummage sale
- Received donation of Kirby vacuum cleaner from Ron & Mina Hanson; will be used upstairs
- A Yamaha keyboard has been donated by Tom Kotnour from his former church. Bob Caranicas feels it could be useful for the confirmation youth band.
Old Business:
1. Computer Update: Sandy Bedford was asked to come to the meeting to clarify the urgency
in regard to the proposal received from Cooper's Technology early April. As of mid May the present server is no longer able to perform backups as the backup drive is defective. A temporary resolution has been made by Cooper's with the expectation that new equipment would be ordered. The operating system (Windows 98) is very outdated and we are at risk of losing our entire data base. Darwin made a motion to use the $3,000 in the 2006 budget for the new server, additional updates and labor expenses. Lori Buboltz seconded the motion and was approved unanimously by the board. Ginny made a motion to have Dick approach the Executive Committee with the recommendation that the additional $1,500 - $2,300 be taken out of the Money Market Savings Fund. Daryl seconded the motion and the board unanimously approved.
New Business:
1. Organ Tuning: Board will ask Sandy to check on price quote for organ tuning.
2. Pastor Gary's Chair: Motion carried (Ginny/Darwin) to approve purchase up to $200.00 of new office chair by Pastor Gary.
Darwin Bring, Secretary
MAY 8, 2006
Members Present: Dick Geiselhart, Daryl Eberhardt, Ginny Buck, Lori Buboltz, Jana Olson
Members Absent: John Quamme, Leland Gregor, Darwin Bring
Minutes of the April meeting were approved (Ginny/Daryl).
Custodian Report:
- Boiler regulator doesn=t work. Boiler is shut off and cannot be started until fixed. Schmitty=s is the only one who is certified to work on it. They will give estimate on new or rebuilt one. May need to call company in Fergus Falls to see if they are certified.
- Simplex was called because of alarm problem. There was a short in the sanctuary.
- Flat Roof Repair - M.J. Dalsin found when working on the west side that the wood had rotted and needed to be replaced. Flashing is left to put on.
- Three light bulbs (large hanging fixtures) in the sanctuary need to be replaced. Scheduled Tuesday, May 16th at 6:30 to help with project.
- Discussed the need for firmer guidelines in place for security/use of building. It appears that unauthorized people have been using some of the rooms. Motion carried to lock sanctuary each day when staff leaves and the gates to the education wing. An announcement will be in the Beacon to make prior arrangements with the office if you need to gain entrance after hours.
- Concern regarding north parking lot debris for upcoming SS Carnival. Dick will call Bruce Christianson to request ProSweep to clean lot before Sunday, May 14th.
- Entrance to north parking lot from 6th street needs repair to grass. Jana/Daryl will check on a sign which will state Aexit only@.
Old Business:
1. Part-time custodian is working okay. They need to get into a routine.
2. A-frame Roof Update: Have one bid on shingles and one bid coming for metal.
New Business:
1. Boards have an option of meeting or not in July. Decision will be made at June meeting.
2. Projects List: There is about $4,000 remaining for repairs and $3,000 budgeted for computer upgrades.
Outside A-frame overhang underside painting
Sanctuary roof
Ceiling tiles
Painting
South entrance sidewalk & ramp
East window
Sanctuary sound system update - $10,000 would work; $20,000 would be the best working system
3. Motion carried (Dick/Daryl) to approve payment of bills.
Ginny Buck, Acting Secretary
APRIL 10, 2006
Members Present: Dick Geiselhart, Daryl Eberhardt, Ginny Buck, Jana Olson
Members Absent: Lori Buboltz, John Quamme, Leland Gregor, Darwin Bring
Minutes of the March meeting were approved.
Custodian Report:
- Simplex was called to repair a fire alarm which went off for a total cost of $381.00. All alarms are outdated so will need to be replaced.
- Salesman/repairman contacted Jana regarding what his company can offer for services in regard to boiler, pneumatics, etc. They took a brief look at the boiler and there is possibly many issues regarding repair/replacement.
Old Business:
1. Flat roof will be worked on around May 1st. Do not know how long it will take.
2. Approached by BLCW in regard to having some painting done in Fellowship Hall.
3. Jessica Lunneborg has been given permission to use choir room and sanctuary for voice lessons this summer.
New Business:
1. Status of Members - will be handed over to the Nominating Committee.
2. The Memorial Committee has requested permission to research wicker furniture for the atrium which the board approved. Any sale of present furniture is to go back into Memorial Committee funds.
3. Cooper=s Technology gave a bid for replacing computer equipment: $3,200 to upgrade server, $5,600 includes dedicated server and other upgrades.
4. List of bills was approved.
5. Board did walk-thru of building/grounds for possible repairs/improvements:
- sidewalk of south entrance: replace step with ramp
- gutter clip broken on eaves on southeast corner
- north parking lot curb needs to have round-up sprayed on weeds
- mortar loose on North side of brick
- paint on underside of boards of A-frame
- (idea) brick up inside of east side stained glass window
- ceiling tile repair/replacement north hallway
Ginny Buck, Acting Secretary
MARCH 13, 2006
Members Present: Daryl Eberhardt, Ginny Buck, Jana Olson
Members Absent: Lori Buboltz, John Quamme, Leland Gregor, Dick Geiselhart, Darwin Bring
Custodian Report:
- BLCW want to paint Fellowship Hall and hire Kay Ames and Denise Miller. They will come before the board at a later date for approval
- Spring inspection - we will do a walk-thru at the April meeting
- Part-time Custodian - one application has been received so far. We will wait until March 20 for additional applications and then set up interviews
Old Business:
1. Discussion of roof options for flat roof
- Motion made by Daryl and seconded by Ginny to give flat roof bid replacement to M.J. Dalsin for $54,419.00. Darwin Bring voted via telephone.
2. Discussion of Hip Roof was dropped.
New Business:
1. Motion carried to approve the bills in the amount of $1,725.90 (Eberhardt/Buck).
2. East Window - options were discussed.
3. Tuesday, March 14th, a representative from Cooper's Office Technology will visit the office to assess present computer needs. The last new computer was Sandy's which was replaced April, 2005. There is $3,000 set aside in the budget for upgrades.
4. Sound System was discussed.
5. Due to lack of attendance at this meeting, we were unable to take care or vote on many items before the board. Please make every effort to be at the board meetings.
Ginny Buck, Acting Secretary
FEBRUARY 13, 2006
Members Present: Dick Geiselhart, Darwin Bring, Daryl Eberhardt, Ginny Buck, Jana Olson
Members Absent: Lori Buboltz, John Quamme, Leland Gregor
Minutes of the January meeting were approved (Bring/Eberhardt)
Custodian Report:
- Mentioned the painting of bathrooms and Centennial Room by volunteer. After discussion board made policy that all requests by volunteers to paint as well as paint color need to be approved by board.
- South door concrete is raising and lowering
- Received donation of 27" TV/VCR/DVD player. Decided to store other equipment
- Discussed what to do with poster of stained glass window; motion carried (Bring/Eberhardt) to hang it above the mission statement
Old Business:
1. Flat Roof Update Bids
a. D & D Roofing
- 7 flat roof areas at 14,802 sq. ft. for $47,980.00
b. M.J. Dalsin
- $54,419.00 for re-roof; 8 roof 32,544 sq. ft.
c. Checking into feasibility of Hiproof; Ginny Buck checking on this
2. Received bid for sanctuary from Krueger Roofing LLC for $31,200 shingled
New Business:
Goals & Objectives for 2006
1. Increase youth/family involvement; youth room discussed
2. Hospitality
3. Spiritual Development
- Stabilization of staff and pastoral team
- Fill Associate Pastor position
4. Complete implementation of updated constitution and complete revisions of by-laws.
5. Motion carried to approve the bills (Eberhardt/Buck).
Darwin Bring, Secretary
JANUARY 9, 2006
Members Present: Dick Geiselhart, Darwin Bring, Daryl Eberhardt, Lori Buboltz, John Quamme, Jana Olson
Members Absent: Ginny Buck, Leland Gregor
Custodian Report:
- Email working
- Roof leaking
- Sanctuary south entrance door fixed by Wahpeton Glass & Paint
- Radio broadcast equipment in Fargo for repair
- Snowblower cab purchased
Old Business:
1. Leaking Roof - still only received one bid and that is from Greenberg Roofing; Jana will follow-up contact with other companies
New Business:
1. East Window
- repair cost: $23,500
- replacement cost: $53,850 plus $9,500 for David Hetland = $63,350
2. Sound System - received an estimate for a new sound system from Tricorne Audio, Inc for $20,00 - $30,000.
Darwin Bliss, Secretary
DECEMBER 12, 2005
Members Present: Jeff Kahler, Link Thompson, Dick Geiselhart, Darwin Bring, Daryl Eberhardt
Members Absent: Rob Peck
Old Business:
1. Minutes of the November meeting were approved (Daryl/Dick) as read.
2. Jana would like to get internet access in maintenance. Motion carried (Link/Dick) to approve doing this.
3. Roof Estimates - we are waiting on three estimates; received one from GRS for approximately $80,000 for new flat roof.
4. Fans in Kitchen - fans are purchased and will be put up.
New Business:
1. Sound System Upgrade - Jeff is meeting with Dallas from TriCorne Audio on December 19th to review system.
2. Annual meeting is set for January 29, 2006.
3. Snow Piles - if anyone is concerned we will ask them to refer their concerns to the police department to warn people to stay off piles.
4. Motion carried (Daryl/Link) to approve bills.
Jeff Kahler, Acting Secretary
NOVEMBER 14, 2005
Members Present: Jeff Kahler, Link Thompson, Dick Geiselhart, Daryl Eberhardt
Members Absent: Darwin Bring, Rob Peck
Custodian Report:
- Possibly move cooler to other entryway
- Carey came here and went through boiler
- Talked about locks on nursery doors; we don=t think it should lock at all
Old Business:
1. Motion carried (Thompson/Eberhardt) to compensate Carey Thompson $50 for boiler consulting.
2. Tree trimming went well.
New Business:
1. Roof Repair - Rick Kruger from Kruger Roofing repaired flat roof. Roof will need to be replaced in the spring. He will get estimate for roof replacement. We will get other estimates also.
2. Budget was reviewed for 2006. Motion carried (Thompson/Geiselhart) to present budget.
3. Key inventory was discussed.
4. Looking into buying fans for the kitchen similar to the ones in the sanctuary.
5. Motion carried (Eberhardt/Geiselhart) to approve bills.
Jeff Kahler, Acting Secretary
JULY 11, 2005
Members Present: Jeff Kahler, Dick Geiselhart, Daryl Eberhardt, Rob Peck, Link Thompson, Jim Schultz
Members Absent: Darwin Bring
New Business:
1. Brent Finseth presented a policy from Lutheran Trust for church insurance. Motion carried (Thompson/Geiselhart) to have him bring the information to Planning Council in August.
2. Jim Schultz Resignation - a notice will be placed in the bulletins and Beacon regarding opening for Head Custodian.
3. Window Rebar - discussed the need for additional rebar on window project.
4. Approve Bills - motion carried (Geiselhart/Thompson) to approve bills.
Jeff Kahler, Acting Secretary
JUNE 13, 2005
Members Present: Jeff Kahler, Dick Geiselhart, Jim Schultz, Darwin Bring, Link Thompson
Members Absent: Daryl Eberhardt, Rob Peck
Old Business:
1. Custodian Report.
A. Roof is leaking in spots; Jim has a call into Herzogs
B. Flowering tree by south door is clogging rain gutters with heavy rain; looking into options
C. Waxed floor in Fellowship Hall
2. Window Report - $132,522 pledged as of 6/6/05; approximately six triangles are completed; project is coming along nicely.
New Business:
1. Lutheran Trust Quote - Jeff will be contacting Brent Finseth to attend our next meeting or send us his quote.
2. New Postage Meter - to be considered and discussed further.
3. Old Computer - donate it to someone if possible or throw it away; maybe rummage sale in the fall; office staff can decide.
4. Approve Bills - bills were approved (Thompson/Geiselhart)
Jeff Kahler, Acting Secretary
MAY 9, 2005
Members Present: Jeff Kahler, Daryl Eberhardt, Dick Geiselhart, Jim Schultz
Members Absent: Darwin Bring, Rob Peck, Link Thompson
Old Business: 1. Custodian Report. A. Spraying weeds in rocks B. Okayed hanging of confirmation pictures C. Fix wall in hallway with sheetrock
New Business: 1. Window Report - window is progressing fine; will start on bottom panels in a couple of weeks hopefully. Waiting for artwork. Donations are over $100,000 with approximately $41,000 already in.
2. Trying to contact health inspector to certify the kitchen to serve food for fundraisers. Playing voicemail phonetag.
3. Checking to see why insurance increased so much.
Jeff Kahler, Acting Secretary
APRIL 11, 2005
Members Present: Link Thompson, Jeff Kahler, Darwin Bring, Jim Schultz
Members Absent: Rob Peck, Daryl Eberhardt, Dick Geiselhart
Old Business:
1. Custodian Report.
A. Lock loose on south door; Wahpeton Glass & Paint
fixing lock
B. Herzog Roofing needed
to fix roof; add another sheet of flashing
C. Jim needs to get scrubber fixed
D. Ballast out in sanctuary; Muehler Electric to take care
of
E. Soap and wax needed for summer supplies
New Business:
1. Window Report
- Finished painting interior frame; paid balance of $2,000 to Classic Glass.
Working on patterns of glass.
2. Computer installation to be completed on April 12th for Sandy .
3. Sandy's present computer will be given to Hospitality Director and laptop will stay in church.
4. Link made motion to approve health inspection certification seconded by Darwin.
5. Motion carried to approve bills (Darwin/Jeff). Darwin Bring, Secretary
March 13, 2005
Members Present: Daryl Eberhardt, Dick Geiselhart, Link Thompson, Jeff Kahler, Darwin Bring
Members Absent: Rob Peck, Jim Schultz
Old Business:
1. Custodian Report- Jim was absent
2. Window report-Vonnie Opoien is checking in to a $75,000 line of credit for
the window project.
3. Computer for office Motion carried (Bring/Eberhardt) to purchase computer for
Sandy with upgraded software and osite data transferring along with updating
software. Computer purchase will be approximately $1,1440.00 depending on labor
costs. Sandy's computer will be passed down to Chasity.
4. Future meeting for boiler operation procedures with Daryl and Carey
Thompson.
New Business:
1.Transportation for elderly to church- discussed options of transportation;
felt issue could be taken up by hospitality board/person. Some suggestions could
be to utilize taxi service or senior citizens bus or volunteer program.
2. Motion carried (Thompson/Bring) to approve bills.
Darwin Bring, Secretary
FEBRUARY 13, 2005
Members Present: Daryl Eberhardt, Dick Geiselhart, Rob Peck, Link Thompson, Jeff Kahler
Members Absent: Darwin Bring, Jim Schultz
Old Business:
1. Have Jim fix the lock on Room D.
2. Jim installed donated carpet in upstairs Sunday School room.
3. Snow piles were removed by Don Wald, Denny Trudell & Bruce Christensen.
Thank you!
4. Check on date to help with Lenten supper.
New Business:
1. Nominations for board vacancies for 2006; three needed. Joe Speidel's name
was mentioned as a possibility.
2. Talk to Cooper's about computer problem in office. Have them research our
needs.
3. Motion carried (Link/Rob) to approve bills.
Meeting Adjoured. Jeff Kahle